How is AI Revolutionising Employee Onboarding in HRM?

Employee onboarding is a critical part of the organization as it ensures a successful transition for the new hires. It is the process involving the introduction of roles and responsibilities as well as getting them accustomed to the organizational culture and values. AI onboarding software can automate tasks like paperwork and organizing training sessions. It can also provide useful insights into the best approach to introducing new employees to the company, which makes it easier for the latter to ensure that they are creating a seamless onboarding experience.?

AI in employee onboarding systems also allows for a more personalized employee experience as it considers their preference, skills and responsibilities. It makes it easier for employers to search for a suitable employee for each position and ensure that the latter gets the best start at their new job.

In this article, we at HRmatters have discussed how AI is transforming the onboarding process for HR and how automation enhances efficiency and productivity for newly recruited employees and recruiters.?

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Role and Applications of AI in Human Resource Management?

Role of AI in HR?

Across all sectors, AI is changing how businesses and organizations work, including how they hire. Here are some of the ways in which? AI has streamlined talent acquisition in the current scenario:

• Selecting and engaging candidates??
• Candidate's assessments??
• Employee onboarding and engagement

?The onboarding processes of an organisation affect its success in the long run. According to a survey by Glassdoor, effective onboarding practices can retain employees by 82%, leading to improved productivity by up to 70%.?

?Applications of AI in HR?

AI in employee onboarding can improve candidate or employee experience by mechanising repetitive and low-value tasks and frees up their time focusing on strategic and creative tasks. Here are some of the examples in which AI can automate these steps:

Employee Onboarding and Orientation: Employees would stay longer with the company if the onboarding process is well organized. AI resolves all the doubts of the new employees, which otherwise the HR department would have to do manually. AI in HR enables the customization of processes and division of tasks to meet the personalized requirements of employees. AI also operates other HR functions such as verification of legal papers etc.?

Talent Onboarding: It is one of the crucial tasks of HR departments, as recruiting skilled and talented employees will contribute to organizational growth. AI minimizes the time and energy required for completing the tasks related to screening and maintaining applicant databases, arranging interviews and addressing the candidate's queries.?

?New Employee Training: AI in employee engagement can arrange employee training based on the evaluation of their expertise and aptitude tests. AI offers appropriate information based on their skill set and job descriptions. AI improved employee productivity and engagement by evaluating the employee's training needs. In this way, they can acquire skills more effectively and quickly.??

Enhancing Employee Experience: Do you know that around 20% of newly recruited employees leave the company within the initial 45 days of their recruitment? HR departments need to evaluate job satisfaction and employee engagement more accurately than ever.?

AI chatbots provide newly recruited employees with the information they require during onboarding. AI can answer questions and assist with corporate procedures. It also provides interactive learning experiences through simulations, gamification and virtual reality. AI can also suggest training programs, career paths and skill-based activities based on their strengths.?

How is AI Transforming HR's Onboarding Process?

According to the 2021 Global Culture Report issued by OC Tanner, 65% of human resources are optimistic about accepting virtual employee onboarding, and 35% of companies are ready to implement it. Adopting smart technology at the workplace can increase organizational efficiency due to the capability of AI to assess, foresee, diagnose issues and help HR professionals to make informed decisions. Here are some of how AI is disrupting the onboarding process in organizations:

Digital Forms for Evaluating Applicant's Biodata:? Smart forms gather, authenticate and validate employee data in the business system. This information enables streamlining processes, minimizes costs and makes wise decision-making for employee onboarding. These forms can be easily created and modified without acquiring any technical skills. AI enables the companies to assist the applicants in transferring their data into smart digital forms for fast submission of the applications.?

Managing Human Capital: AI develops talent processes to enhance employee satisfaction and reduce turnover. It handles performance management, workforce planning, people analytics and virtual assistance.??

Faster Integration of New Employees: AI chatbots help address queries related to leaves and remote work for newly recruited employees. It is often done by gamification to make the interaction fun.??

Employee Referrals:? AI can assess the current employee database and evaluate potential matches for positions based on experience, skills and qualifications. It can retrieve information from social networks and connections for identifying probable referral sources.?

Consideration while Adopting AI Tools?

"Although AI in employee onboarding has advantages, it can never substitute a human interaction or genuine welcome received by a human being. Employees are looking for a more personalized experience and don't want to be treated like a mere number on the roaster sheet. "

— Amy Spurling, CEO of Compt??

Allocating employee onboarding jobs to the AI would skip the opportunity to connect and create strong relationships with the workforce for producing long-term value. It is a crucial part of employee experience and sets the tone for the organization's future. So, AI should be used for repetitive and monotonous tasks in HR.?

Key Findings

AI is a blessing in disguise. It collects and evaluates employee data to enable HR professionals to perform their jobs effectively. We at HRmatters help businesses achieve their goals by integrating AI technologies aligning with the organizational culture. AI in HR would have a positive and long-lasting impact on the employees. They could leverage a dependable and quick user experience. Our customised HR software caters to the employee's needs and offers assistance so that they feel supported and valued at the workplace.

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