Here's Why You Should Use a Hotel Proposal Software

Proposal software may be worth more than you expect. Hospitality is a people’s business, so shoppers are more likely to buy when they receive offers that cater to their likes and needs. A customized sales proposal shows the client how much you value his or her business.

In the past, custom sales proposals implied a long, laborious, and, yes, costly work process. With new technologies, this process can be now simplified, and you can deliver personalized sales proposals in minutes. The benefits of using professional hotel proposal software are evident:

Automation saves time and increases productivity

With software, you can generate customized hotel sales proposals in minutes. Many users spend up to 80% less time creating custom proposals when they use software compared to those who still rely on old-school techniques – like a Microsoft Word processor – that impair productivity. The software is a time-saving solution. Working with a word processor takes hours of your time and implies many steps. Proposal software is fast: a few clicks finish the job. It automates the entire process: you no longer have to create proposals from scratch every time you need to respond to customer queries. This is one of the leading advantages of using proposal apps: reducing the time necessary to create proposals and thus enabling the sales manager to spend more time acquiring new business.

This solution is beneficial for customers too: guests can view your offer anytime, anywhere, and on any device and they can also accept it with a single click or get back to the sale rep for additional requests in no time.

Brand consistency and accuracy

Sales proposal automation software is designed to include every aspect of a good proposal. You have a choice of professional templates that can be customized to adhere to your branding guidelines, including layout, typefaces, spacing, colors, and so on. You won’t need to spend hours formatting every detail of your proposal by hand: the software generates the correct documents in minutes. You can then export these documents in PDF format, email, or send your customers a link to the online versions of your proposals. Either way, your proposals will have a professional look and brand consistency all throughout.

The content library ensures that sales representatives will not make mistakes when generating new sales proposals. You can populate the library with legal texts, company details, management profiles, room descriptions, facilities and amenities, and all the other particulars that don’t need editing to be presented in front of the customer. The sales reps can still add custom content as required, but they will not waste time searching standardized texts in a variety of folders and then copying, pasting, and formatting to fit the new proposal. Besides the templates for the hotel sales proposals offered by the software are designed to ensure that the users do not leave out essential information. Admins can also revise standardized texts at any time to ensure that all details are up to date and relevant.

Sales proposal automation software integrates with the Property Management Systems (PMS) or the Hotel Operating System (Hotel OS) to allow sales reps to check availability and rates quickly and accurately. This is another time-saving feature as it curbs the need to go back and forth between the software and the PMS to inspect occupancy, rates, amenities, and perks.

Keep track of your proposals

With SaaS sales proposal software, all your proposals are stored in one place in the cloud and can be accessed from anywhere in the world where you have an internet connection with any device: PC, laptop, tablet, smartphone. The proposals are correctly assigned to each client, tagged and organized to be findable as fast as you need them. The software also tracks all content usage, as well as previous proposals, and sales performance. On top of tracking, the software offers powerful analytics, showing sales reps what content generates the fastest deals, what customers spend time reading, account engagement, when the proposal was open, and so on. You can also see which customers reserve the most, when their peak-season is, and how far in advance they send their requests. All this data helps you define a productive sales strategy.

Easy follow-up and administration

Proposals are usually sent in response to requests for proposals and requests for pricing but sending them is not the end of the deal. Sales reps will need to follow up and eventually adjust the offer when the client has additional requirements. SaaS software allows makes follow-up and updating a breeze. Plus: the customer can communicate with the sales manager with ease and, when he accepts the offer, he can make the booking with one click. 

SaaS proposal software is an essential sales tool

Due to its obvious benefits for the sales team, SaaS proposal software is more than essential for hoteliers. It allows hotel managers to focus on growing their business and stay ahead of the competition. The software will generate complete customer-centric proposals that are at the same time clear and concise. These are qualities that influence the purchase decision and drive ROI and profits.