Here's How Manual Workplace Management Hurts Your Workplace

Manual workplace management isn’t just “passe” – it’s inefficient, prone to errors, and leads to siloed data and work. There's a long list of reasons to minimize manual workplace management in your daily routine, but here are the top six that should make you seriously consider leaving it behind.

Duplication of Efforts

When you're manually managing your workplace, there's always a risk of duplicating efforts. This can happen when you have multiple versions of the same document or data, leading to confusion and errors. With automation tools, you can easily track changes and avoid duplication.

Imagine having to schedule a meeting room in Slack, Microsoft Calendar, and a spreadsheet, and then manually keeping track of the changes in all three platforms. It's a recipe for disaster.

Reduced Transparency

Transparency is key to all kinds of work -- but particularly important in remote and hybrid work settings. Without transparent processes and without making all information available to everyone, it's nearly impossible to maintain a healthy flow of communication and collaboration. Manual workplace management can hinder transparency by creating silos of information and hindering the flow of communication.

Lack of Consistency

You like to bold meeting times, but maybe your manager likes to use a yellow highlight. In between the three apps your discussions are probably going on in, it's easy to lose track of which color code goes where. And when there's a lack of consistency, important information can be missed and mistakes can easily occur.

With automation tools, you can create templates and standardized processes to ensure consistency across all platforms and documents.

Data Silos

When you have to work with data from different sources and platforms, it's easy to create data silos. These are essentially isolated pockets of information that are not easily accessible or visible to everyone in the workplace. This can lead to inefficiencies, duplication of efforts, and overall confusion.

By automating your workplace management processes, you can integrate different platforms and sources of data, creating a more cohesive and accessible workspace.

High Costs

Mistakes can be expensive. And humans are prone to error -- even the smartest, brightest, and most talented employee in the highest-performing company in the world can still make mistakes.

Manual workforce management can be costly, and not just through the time wasted on duplicating efforts or fixing mistakes. It can also lead to missed opportunities, lost revenue, and damaged reputation if errors go unnoticed.

No Scalability

Manual workplace management can only take you so far. As your company grows and evolves, manual processes will become increasingly inefficient and time-consuming. Automation allows for scalability and flexibility, allowing your team to focus on more important tasks as your business expands.

Processes You Can Streamline With Technology: 4 Examples

OK -- those are the risks.

But what, more specifically, can you automate and streamline using technology?

In short, here are some of the easiest tasks you can automate for a more efficient and productive workplace:

Workspace Booking

Gone are the days of scheduling meeting rooms through multiple platforms and keeping track of changes manually. With automation tools, you can easily book and manage your workspace in one place, with real-time updates and notifications for any changes.

Work Planning & Scheduling

Hybrid work planning can be difficult and confusing – but the right tool can make it all easier. For example, knowing where and when your colleagues are working (at home, in-office, etc.) and planning your workspace accordingly is a lot easier when everyone schedules their work arrangements in the same app.

Visitor Management

If you run a business or organization that frequently receives visitors, automating the visitor management process can save time and improve security. With smart visitor management systems, you can easily register visitors, track their movements within the workplace, and issue temporary access passes.

Sustainability Data Monitoring

For companies looking to track their sustainability efforts, some modern workplace technology solutions allow for real-time CO2 data monitoring and reporting. This not only makes it easier to stay on top of your environmental impact but also saves time and resources that would have been spent manually collecting and organizing this data.?

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This is an excerpt of an article originally published on www.yarooms.com. You can read the full story here.

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