Helping Contractors Navigate City Procurement Processes

Welcome to Infrastructure Insights! In today’s edition, we’re uncovering the complexities of city procurement and how contractors can position themselves for success in securing government contracts. If you’ve ever wondered how to get your products, materials, and services in front of purchasing departments, this is for you.

We’ve just uploaded an episode of The Infrastructure Network on YouTube, featuring the purchasing leaders from the City of Aurora. Jolene Colter, Director of Purchasing, and Jessica Price, MWBE Coordinating Manager, share behind-the-scenes insights on city procurement, fair bidding practices, and building local and minority business participation.

Procurement: The Heart of Civil Infrastructure Projects

City purchasing departments don’t just write checks—they create the foundation for everything that supports modern communities. Roads, bridges, water systems, and technology all rely on a structured procurement process to ensure quality, accountability, and fiscal responsibility.

Here’s what we learned from the City of Aurora’s team:

1. Understand the Basics of City Procurement

Jolene emphasized that government procurement is different from private-sector purchasing. Vendors must meet strict legal and ethical standards while navigating specific requirements like:

• Submitting formal bids, proposals, or qualifications.
• Following transparency and accountability rules.
• Demonstrating that their products or services meet specifications.

Key takeaway: Before bidding, familiarize yourself with the city’s process and the exact documents required to participate.

2. Build Relationships and Ask Questions

Jessica Price shared that many vendors are hesitant to engage with the city because they believe the process is too complex. The City of Aurora actively encourages vendors to ask questions before bids are released. This helps ensure accuracy and builds trust.

Key takeaway: Don’t hesitate to contact purchasing departments for clarity—they’re there to help.

3. Minority and Local Business Opportunities

Aurora has developed a Minority and Women-Owned Business Enterprise (MWBE) program to level the playing field for diverse contractors. The city hosts events like "How to Do Business with the City" workshops and collaborates with local organizations to provide free resources, certification help, and networking opportunities.

Key takeaway: If you’re a minority or women-owned business, check if your city offers similar programs and take advantage of them to increase your chances of winning contracts.

4. Responsiveness Matters

Bidding isn’t just about being the lowest bidder—it’s about being the most responsible one. Aurora requires vendors to demonstrate experience and the ability to manage the scale of the project. They also prioritize contractors with apprenticeship programs and current certifications.

Key takeaway: Highlight your company’s qualifications and readiness for large-scale projects in your bid.

How to Get Ahead in City Procurement

The podcast emphasized that preparation is key to breaking into government contracts:

• Register online: Many cities, like Aurora, have online systems where vendors can subscribe to updates on bidding opportunities.
• Engage with city events: Attend workshops and networking events to meet decision-makers and learn how to improve your proposals.
• Stay persistent: It may take several attempts to land your first contract, but persistence pays off.

Your Next Step

Procurement can be a game-changer for contractors looking to scale their businesses and contribute to civil infrastructure development. Take a few minutes to watch the podcast and gain actionable advice from the experts.

?? Watch Now: Procurement Secrets and MWBE Insights with the City of Aurora

Stay tuned for more insights in our next edition of Infrastructure Insights!

Ready to bid your next project? Are you looking for business intelligence, introductions, and build relationships to win more contracts? Contact Chad Smeltzer to learn more about Bidcurement and The Infrastructure Network

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