A Guide to Writing Clear & Professional Emails
Email has become the most efficient and widely preferred tool for communication since the past few decades.?Writing emails that are short and to-the-point will reduce the time you spend on email and make you more productive. By keeping your emails short, you'll likely spend less time on email and more time on other work.?
By writing clearly, you'll become known as someone who knows what he or she wants and who gets things done. Both of these are good for your career prospects. So, what does it take to write clear, concise, and professional emails?
1.?Use a Professional Email Address
It is always better to use a company email address if you work for a company. But, if you are not working and need to use a personal email address, make sure that you are using the one which looks professional. In this case, it will be best to use your full name for your email address.??
Never use email addresses that are not appropriate for use in the workplace, such as lazyboy, amakokanchochora, handsomeguy, etc.?
2.?Include a signature block?
Include signature block to provide the reader with few information about you. General, the signature block includes your full name, job title, company name and your contact information. For your signature block, use same font type, size and colour as the email content.?
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3. Include a clear subject line
Subject line is the first thing that attracts the receiver to open the email. Based on the subject line, people decide whether to open an email or not. Thus, it is very important to write a subject line that addresses the readers concerns or business issues.??
Some of the examples of proper subject lines can be:
4. Use the “One Thing Rule”
Unlike business meetings, email are more concentrated over one topic. The less you include in your email, the better. Focus on one thing or topic in one email. If you need to talk or discuss about some other project with the same person, write another email.?
To learn more about professional emails click here .