Guide to Using Microsoft Teams for Project Management

When it comes to using Microsoft Teams for project management, we might in fact have everything we need right under our noses! Many users are familiar with Microsoft Teams as a communication tool.

They understand how to communicate with their coworkers and team members via chat, audio, and video calling but in fact, Microsoft Teams can be capable of so much more.

In a time when everyone is looking for project management software for Microsoft and going through project management tools rapidly, the best MS project management software might have been there all along!

So the question now is: “How to use Microsoft Teams for project management?".

This article covers all you need to know about using Microsoft Teams for projects and teamwork, and we will talk about how you can use the Microsoft Teams project management features.

How Can You Use Microsoft Teams For Project Management?

You may use Teams to organize your projects into teams, which you’ll then manage efficiently by using the capabilities and integrations available to you in the Teams ecosystem.

1. A Communication Hub

Team members can communicate, exchange files, and collaborate on tasks in one location with Microsoft Teams.

This makes it simpler to track progress and remain organized by keeping everyone informed and on the same page.

2. Channels for Structure

Channels can then be created within a team to represent various aspects of the project or to focus on specific tasks. This simplifies the project and keeps the team organized.

3. The Only Calendar You’ll Need

Teams comes with a calendar feature that lets you schedule meetings, invite team members, and set reminders. This keeps everyone on track and prevents important meetings from being missed.

4. Video Conferencing

With the robust video conferencing functionality included in Microsoft Teams, you can work with your team members from any location and hold meetings.

Oh! And the screen-sharing tool makes it simpler to collaborate remotely by allowing you to share your screen with others.

5. Task Management

While a bit rudimentary, Teams does include a number of task management features that can help you keep track of what needs to be done.

You can create and assign tasks to team members, set deadlines, and track progress. The task setting and tracking capabilities of Microsoft Teams can then be boosted with:

6. Integrations!

Not only is Microsoft Teams project management very effective and easy, but there are also many incredible Microsoft Teams project management apps just waiting to be integrated! What are they? Just scroll down and find out!

What Are Some Microsoft Teams Apps For Project Management?

Here is a list of external Microsoft Teams apps that you can for project management in Microsoft Teams.

1. Teamflect

Teamflect is a project management app for Microsoft Teams, that offers many functionalities to help project managers or people managers to manage projects or diverse teams.

As all teams, a project team has goals and OKRs right? You can use Teamflect’s OKR software tool to track the OKRs of your project team.

If you have a team in Microsoft Teams, these teams are also visible inside of Teamflect so that you can use the same structure that you have in Microsoft Teams to track your OKRs in Teamflect.

Or if you want to assign tasks to your project members, Teamflect can also help you with that as well. You can assign tasks while you are conducting your 1-on-1 meeting with employees or just by going to the tasks section of Teamflect.

Teamflect offers diverse project management features to address various challenges. While tasks, goals, and OKRs are crucial, successful projects also hinge on human relationships and interactions.

Recognitions play a vital role; an employee recognition tool fosters appreciation among team members throughout the project process. Additionally, continuous feedback exchange is essential, and your chosen Microsoft project management software should facilitate smooth communication.

With remote work almost being the norm, efficient meeting tools are necessary to maximize every minute. Teamflect's features allow for automation and note-taking to enhance meeting productivity. If you’re considering using Teams for project management, try Teamflect for free (up to 10 users) to meet your lightweight project management needs or schedule a demo with us!

2. AtBot + PowerAutomate

AtBot is a no-code chatbot solution that is designed to simplify the creation of logical chatbots. It is an easy-to-use platform for building chatbots without the need for extensive coding skills. Its users can design conversational flows, integrate external data sources, and create diverse automated responses.

When combined with Power Automate, AtBot will be able to automate various processes and skyrocket your productivity.

You can streamline and automate tasks by integrating AtBot with Power Automate which will eliminate manual effort and improve your efficiency.

3. Mio

Mio is a remarkable integration for Microsoft Teams that can facilitate communication across different collaboration platforms. It can enable its users from various organizations to chat effortlessly by breaking down the barriers created by using different messaging platforms.

Mio connects Microsoft Teams and other collaboration platforms and makes it easier to communicate and collaborate across organizational boundaries which makes it a must-have for businesses that engage with external partners and clients who may use different messaging systems.

4. Teamwork.com

Teamwork.com offers a comprehensive platform for client work and project management. It provides advanced features necessary for monitoring tasks and improving efficiency.For instance the Board View, Task View, and Gantt chart capabilities integrated directly into Microsoft Teams which improves project management efficiency.

Teamwork.com modifier can facilitate searches within Microsoft Teams and allow for quick access and sharing of relevant projects, tasks, and team members.

On top of that, the ability to create Teamwork.com tasks seamlessly from posts, messages, or the Microsoft Teams search bar can streamline your task assignment and enhance your collaborative efforts.

5. Monday

Monday is a user-friendly project management tool, that is especially appealing to startups and small businesses.

Its lightweight design can simplify project management for non-specialists and make it easy for teams to adopt.

Monday’s advantages include recipe-based workflows that are easy to understand for their existing users which provide a quick and intuitive way to integrate with Microsoft Teams.

The platform’s focus on startups and non-specialists can help you create a straightforward and accessible project management experience.

So, if you haven't already, consider exploring how Microsoft Teams can transform your project management approach and elevate your team's performance!