A Guide to Sage Intacct’s AP Automation Feature | Greytrix

Running an expanding company is harder than it looks. However, picture a situation in which your team is not required to manually handle payments, follow up on invoices, or double-check for errors.

It seems like the perfect way to handle your money, doesn't it?

Well, you can make this a reality with Sage Intacct!

The goal of automating invoice payments is to optimize and revolutionize your entire financial operation, not merely speed up and save time.

We'll discuss how Sage Intacct's AP automation tools can help you maintain the smooth operation of your business and streamline invoice handling in this blog.

Why Automate Your Invoice Payments?

If you still think of automation as a luxury, you should know that companies that wish to remain competitive must implement it. Additionally, businesses are accustomed to the hassles of manually processing payments, including mistakes, delays, and inefficiency. Automating your AP invoicing process has more benefits than just making it quicker and simpler.

• Save time and increase efficiency
• Reduce human errors
• Improve vendor relationships
• Boost cash flow management
• Enhanced security

The automated invoice payment system from Sage Intacct can revolutionize your financial operations if these are also the reasons you need to automate your invoice payments. You may save time and give your staff more flexibility to work on more strategic activities by reducing the amount of time spent on manual operations with Sage Intacct.

What Makes Sage Intacct’s AP Automation a Game-Changer?

The platform provided by Sage Intacct is user-friendly and intuitive. However, AI is what makes the process of automating invoice payments more efficient. With AI-powered data, Sage Intacct accounts payable invoice automation is specifically designed to increase efficiency and offer real-time performance visibility.

Sage Intacct offers two key ways to automate your AP processes:

1. Sage AI

In order to assist you expedite the payment process, the ERP integrates with your AP ecosystem and makes use of Sage AI. The following are some of Sage AI's primary capabilities:

• Send an AP bill via email or upload.
• Sage AI will automatically extract information from an AP bill that has been uploaded or sent to create a pre-filled draft that is prepared for your approval.
• Sage AI is so accurate that it can correctly identify item lines, dates, amounts, and vendors.
• With auto-matched and auto-created draft transactions, you may quickly reconcile and streamline your daily soft-close procedure
• Additionally, Sage AI keeps you in charge of your bills by identifying duplicate invoices for any double transactions.

2. Third-party AP Automation Integrations

Some of the many technological partners and integrations that Sage Intacct provides to its users are also listed in their marketplace. They are renowned for providing integration solutions that can improve the features and capabilities of your Sage Intacct payment processing system. Typical features of third-party integrations include the following:

• Accurately gathering invoice data from several sources
• Matching in two or three ways for purchase orders
• Integrations for payments
• Rules and procedures for approval

What More You Can Ensure by Automating Invoice Payments in Sage Intacct

Automating the invoice payment process has several advantages. We've covered the most important topic of all here:

1. Better Approval Process

You may guarantee invoice approval flexibility by utilizing the AP automation function in your Sage Intacct AP Invoice structure. This enables you to establish regulations according to various levels and positions inside your company.

You can examine, accept, and reject invoices by email without ever login into your Sage Intacct if you have the correct AP automation tool. Your entire invoice validation procedure is thereby improved, particularly if you operate in a remote or hybrid environment.

2. More Payment Options

You may automate your AP invoices and choose from a variety of payment methods with Sage Intacct's automation features. Through a single integrated payment workflow, you may enable virtual card payments in addition to ACH and check payments for faster and more secure transactions.

3. Easy International Payments

Typically, making payments internationally requires a laborious manual procedure. In these kinds of transactions, banks typically force their clients to use a set daily exchange rate. Using the appropriate AP automation technology to automate the AP invoices in Sage Intacct's payments allows you to utilize the real-time rate, guaranteeing simpler, more efficient, and more precise international transactions.

4. Bi-Directional Data Sync

Bidirectional data synchronization is another benefit of automating your AP invoicing. The constant synchronization of approval and invoice data between two systems guarantees that your ERP will continue to be the system of records.

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