Governance on Visitor & Contractor Management - combining H&S, security & emergency Management

GPS technology has been supporting businesses for many years, however, new innovation allows business owners to manage contractors in a very effective manner than ever before that supports the contractor, when it's needed, as well as the business to which they serve.

Today's Facility & Security Managers, have challenging and demanding roles, so time out to physically check on contractors is a luxury that many just do not have. Throw into the mix an emergency situation, a contractor trapped in a confined space or a natural disaster... You need to know where the contractors are and if they are safe. How can you ensure you can achieve all of this today and in seconds... chances are you can't, unless you have HealthSafe SecurePass.

SecurePass is an innovative cloud based sign in system that ensures visitors and contractors receive photographic identification after completing a sign in process that incorporates your business health and safety requirements, supporting your due diligence. There is also an optional communication window so you can taylor a business specific communication.

SecurePass identifies only approved contractors for your business (ensuring the safety of your staff) and the approval process is completed in less than 0.3 of a second. SecurePass checks for a valid and in date contract for the company the contractor represents, the relevant insurance is in date and that they are inducted, all when the contractor swipes their phone over the sign in screen. The process needs to be simple but effective and extremely quick to get them on their way.

Once the contractor has been approved access with their printed photographic ID, they automatically are visible on the SecurePass dashboard and using GPS tracking, which is displayed on a Google map and an indicator, to give you the specific information of the contractor his business name and even his contact details if you need to call him. For our Facility and Security Manager's, you can access the dashboard from your terminal or your mobile device so your constantly in control. Contractor's signing out is always a problem as they race off to the next job. With SecurePass, the system identifies he's no longer on the property by GPS and signs them out automatically. Of course if he remembers, he can simply scan his photographic ID across the screen and he will sign himself out. This feature also supports your fire compliance.

If it's about financial benefit that makes your decision, SecurePass covers this also. As we have the contractor signing in and an automated sign out if they forget to sign out, you have the hours the contractor actually worked on site and when their invoice arrives, in seconds you can check the accuracy of hours worked and challenge if required. It really couldn't be any easier.

We never like to think of it but it's always a possibility that something goes wrong or a natural disaster occurs. Using the GPS information SecurePass allows you to see your property or properties whether it be one or multiple, regional or national and advise where the contractor is and the contractor can send a life status by an innovative approach to communicate to the dash board. So at a glance, you know who's on your property or properties, their location and potentially their life status. This can be crucial to relay to emergency services but imagine if your business is multi sited, regionally or nationally. SecurePass dose not solely run on telecommunications so when they fail, SecurePass will support you to find your people and give you a control that you have never had before.

Other features include:

Staff email and sms notifications for visitors or contractors, notifications for failed entry attempts, Email prompts to confirm visitors have left (if they have not signed out), evacuation support, archived all contractor movements on site for future review, ability to upload permits for contractors (upon request & after a signed agreement), ability to work with other H&S systems supporting your business.

For your presentation email: [email protected] or call 0800 357 242 or contact myself on LinkedIn.