Gmail Storage Cleanup Tips: 2024's Guide to Free Up Space

A free Gmail account only offers up to 15 GB of space. This free storage is gradually overloaded with ample volumes of old emails with large size attachments and surprises you as Gmail out of storage . Luckily, this 2024 guide will discover effective tips and practices with advanced Gmail storage cleanup solutions. By learning these practices, you will easily optimize Gmail storage and never run out of space.?

Learn How Your Gmail Emails Storage Works?

It is necessary to clear the myth that only Gmail enjoys the 15 GB of free space. Instead, this storage is shared across Google Drive, Google Photos, and Gmail. The combined data of these platforms triggers the issue of the Google account is full.?

Moreover, this is a generous storage for a free account, allowing you to manage your emails effectively. Hence, it is equally important to be vigilant about the storage. If exceed the limit, you might experience the problem of Gmail not working and even not sending or receiving the emails.?

Here’s what impact on your Gmail storage:

• The collection of old email threads including redundant messages from unwanted newsletters, promotional, social, etc emails. It certainly occupies the space and leaves you with a cluttered Gmail inbox.?

• Large email attachments are yet another reason for shrinking Gmail storage. Hence, it is essential to organize your Gmail attachments and try to delete them if they are no longer needed. Also, we recommend you take backup for the future.?

• High-quality original photos or even videos takes up the space. Therefore, you need to be cautious when backing up the photo on Google Photos. For the same, you can try Storage Saver to compress the image quality.?

• The data of Google Drive including a wide range of PDFs, Docs, Sheets, Slides, Forms, images, videos, and more eats the space. These documents are the reason for filling up the Gmail storage quota.?

Now, you might get the overview behind the reasons that trigger the need for more Gmail storage. Before jumping on the methods for Gmail storage cleanup, let’s first check the used Gmail space.

How to check your used Gmail storage: go to Google account login. Here, add the login credentials. Now, move to the Payments & Subscriptions tab > Manage Storage. Once it opens, you get a precise understanding of the left Gmail storage.?

Top 5 Ways for Gmail Storage Cleanup: Guide to Manage Storage?

If you’re wondering about Gmail storage cleaner, the pain would be still the same i.e. insufficient space. Facing this issue certainly means that you can’t receive or send new emails. Of course, it leverages the bad consequences including frustration, stress, losing emails, and most importantly, impacting on communication.?

This cumbersome problem can hurt your productivity, especially if you mostly rely on emails. Keeping the chunks of unwanted emails is the main reason behind reaching out to declutter or swamped Gmail storage. Now, learn the best practices for a fast way to clean your Gmail storage:

1. Try the Best Gmail Storage Cleaner Tool?

To deep clean your Gmail storage and achieve an empty inbox, try best Gmail storage cleanup tool named SysTools Gmail Backup Tool built for both Win and Mac OS. It is a smart and reliable software to free up Gmail storage meticulously.?

This pro tool comes with feature-pack elements, making it an ultimate choice for professionals to fast sweep Gmail emails. It offers advanced features like the Delete After Backup option to backup and delete emails at once. Using this feature, you can extract the necessary emails while taking the essential backup on your system. Hence, it is a convenient solution for mass delete emails on Gmail .

Here are some other relevant yet amazing features of this tool:

• Feature to backup Gmail emails locally on the computer.?
• Delete After Download to streamline or manage Gmail storage.?
• Offers built-in features to maintain the folder structure and elements.?
• Run this advanced software on any Windows and Mac OS systems.

Read how to clear Gmail email storage using the SysTools Gmail space cleaner tool:

1. Download the SysTools software on your system.?

2. In the welcome window, add credentials > Login.?

3. From the export type, choose any email format for backup.?

4. Jump to the Browse button to change the saving path.?

5. Click on Delete After Download to clean Gmail storage.?

6. Lastly, press the Start button to complete it.?

By following this automated solution, you can easily deep clean your Gmail storage without any manual labor. Additionally, it is a smart approach to archive your Gmail emails locally on your computer or any external drive.?

2. Delete Unnecessary Clutter from Gmail Inbox?

To master the Gmail storage cleanup tips, it is important to practice the methods to declutter your Gmail mailbox. Here, you need to identify and delete unwanted or old Gmail messages to expand storage naturally instead of buying from a Google One subscription. Here are the smart techniques to make your Gmail storage streamlined or manageable:

• Try to identify old Gmail emails using Gmail's powerful Search Operators. With this, you can sort emails as older_than, attachments, promotions, and then delete them at once. It will allow you to easily free up the same without buying more space.?

• Set a handy Gmail filter to automatically delete or archive Gmail messages. For the same, you need to go to Settings and then, choose the Filter and Blocked Addresses tab. Here, create new rule specific criteria like subject, keyword, etc then, hit Delete It to manage Gmail storage.?

• Use the unsubscribe button to stay out of unnecessary clutter. Since regular updates from subscribed newsletters can eat up the space, try to unsubscribe the unimportant newsletters or social platforms to avoid receiving emails from these channels.?

3. Manage Your Attachment Files Like Pro?

For Gmail storage cleanup, you need to organize your Gmail attachments or other document files on Drive. Firstly, you need to delete unimportant attachments from your Gmail account to make your mailbox look less crowded.?

Secondly, you can use different cloud storage services to manage your digital documents, making it easier to access or open files anytime or anywhere. Additionally, you can try to compress the attachments files to easily manage your Gmail email with attachments.?

4. Try Advanced Gmail Settings to Clean Gmail Storage?

If you want to automate the Gmail storage cleanup task, try using Gmail filter settings. It is a built-in solution that allows you to declutter your Gmail storage for free. Here are the steps to auto-delete Gmail emails at once:

1. Open your Gmail account.?
2. Navigate to Settings > pick See all settings.?
3. From the top, move to the Filters and Block Addresses section.?
4. Tap on Create a New Filter > add the necessary criteria.?
5. Lastly, pick Delete it from the display list.?

Pro Tip: To clean up your Gmail storage, you can empty your trash or junk folders. Additionally, pick the labels that are no longer needed and delete them to increase the space in your Gmail account.?

5. Clean Up Your Google Drive and Photos?

For Gmail storage clean, it is equally important to not skip Google Drive or Google Photos data. Firstly, check the occupied space of both services, then review the unwanted data. After this, follow the practices to clean them.?

To delete Google Photos items, follow the below steps:

1. Open your Google Photos on any device.
2. Find the unwanted photo or video, and select it.?
3. Move to Delete or trash icon > tap Move to Trash.?
4. Navigate to the Trash folder > hit Empty Trash.?

To delete document files from Google Drive:

1. Open Google Drive on your device.?
2. Choose any file > tap the Trash icon.?
3. Lastly, press the Empty Trash folder.?

Important Tip: Say bye to optimize Gmail storage using Google One Storage Manager. If don’t want to practice Gmail storage management, buying it from Google One is the only solution. It is a secure tool to review or manage your Gmail space. Unfortunately, here you need to hurt your pocket to try this amazing service.?

Additional Tip for Effective Gmail Storage Cleanup & Management?

• Regularly review your Gmail storage, try to clear unwanted messages, and move them to the trash folder. Hence, build this habit to avoid warnings like Gmail storage full.?

• Use the SysTools Gmail Storage Cleaner tool to clean your Gmail inbox fast. It helps you to never reach the limit and enjoy the 15 GB free space instead of buying more.?

• Manage your Google Drive and Google Photos. Moreover, you need to review the size of files, videos, photos, etc, and compress them.?

That’s a Wrap Up!

In this Gmail storage cleanup or management guide, we have shared the top 5 ways to clean your Gmail space. By following these practices, you can easily expand the storage without any challenges. However, we recommend you use the SysTools Gmail storage space cleanup tool instead of buying more space from Google One. Moreover, it is a one-time investment solution that helps you to manage your Gmail storage anytime.?