Gmail for Small Business

Having a professional email for business impacts differently, when it comes to market your business.

Personal Gmail account should not be used for business purposes as it executes an unprofessional mannerism of yours towards your own business.

Gmail for business is built differently and create a better image of your business and business ethics.

Gmail is a free email service introduced by Google in 2004 as an invite-only model. It is mainly used by individual users for personal mail activity. In Gmail, you can send and receive emails, block spam, create an address book, and perform other basic email tasks.

Google Workspace transforms the digital office experience for users by facilitating effective communication, fostering team collaboration, and enhancing the Google products you regularly use in your daily tasks.

Key Differences between Gmail and Google Workspace

Usage - Gmail is for Personal purpose and Google Workspace is for Business purpose.

Pricing - Gmail is free , Google workspace cost based on the plan you choose.

Domain customization - Gmail has a fixed "@gmail.com" domain name. Google workspace allows you to create custom domain name.

Storage space - Personal Gmail account has a limited 15GB storage, Google workspace provides minimum of 30 GB of space upto 5TB and additional as per request, depending on the plan you choose.

Applications Supported - Gmail supports basic apps like Google Drive, Google Docs, Google Sheets, Google Slides etc. Google Workspace toolset consists of more apps which are not supported by personal Gmail account such as Google Meet, Google Chat, Google Keep, Google Sites, Google Forms, Google Current and many more.

Video meeting - Personal Gmail account has a limit of 100 participants in video meet with time limit of 60 min period. Google Workspace allows 150 -500 participants (depending upon the plan) in video meeting without any time limit and with video recording and background noise cancellation feature.

Chats - Gmail has access to Google hangouts( limited version of Google Chats) while Google Workspace integrates with Google Chat's complete version allowing to create groups and space on google chat.

Key benefits of Google Workspace

• Accessibility - Can be accessed from anywhere and Anytime
• Custom and secure business email - Personal Gmail account are always prone to hack, Google workspace provides multiple layer of security.
• Comprehensive Admin console - Unlike Gmail, Google workspace has a centralized admin console, which lets you add users, assign roles, and customize permissions for each member of your organization.
• Real time Collaboration - Google workspace allows real time collaboration with hybrid teams through Google Meet, Google chats, Google Calender.
• Scalability - With approx 9 million users, Google workspace has the ability to scale due to its flexibility and customization.
• Storage - Gmail has limited 15GB storage and Google workspace starts with 30 GB of storage.
• Security - Gmail has basic security parameters , while Google workspace include two-step verification, advanced physical security protocols, perfect forward secrecy for encrypted data, AI-driven login monitoring, and regular external audits.

Steps to Create Gmail for Business(Google Workspace Business Email)

Step 1: Setup Google Workspace

Step 2: Choose a domain either existing or new domain?

Step 3: Add your first Business email

Step 4: Verify Your Domain

Step 5: Activate Business mail

Step 6: Configure MX Records for Email

Step 7: Configure Your Google Workspace and Add Users

Step 8 : Tailor Your Google Workspace

Steps to Migrate from Gmail to Google Workspace

1. Log in?to the Google Admin console?with your business account.
2. From the left-hand menu, choose the Data Migration?option.
3. Click on the Set-Up Data Migration?tab.
4. Select Gmail?as the Migration Source.
5. Press the Start?button.
6. Set the migration date if needed, then click Add User.
7. Enter your email address?and click Authorize.
8. Sign in?with your Google workspace account ID.
9. Finally, tap Start?to transfer Gmail emails to Google Workspace.?

How much does it cost to create Gmail for Business?

The cost for creating the Gmail for Business?depends on the plan you choose for your organization. After a thoughtful consideration of what your needs are, what kind tools you are going to use the most, you choose a plan from the options available with Google Workspace, as shown below.

And the plan you should choose depends on :

• Number of employees
• Type of administrative controls required?
• Storage space you would like your employees to have.
• Would you require a basic or advance level customer support?

Conclusion

Setting up Gmail for business through Google Workspace is a strategic move for organizations looking to enhance their communication, collaboration, and overall productivity.?

After migrating?from a personal Gmail account to a professional Google Workspace account, businesses can take advantage of customized domain names, increased storage, advanced security features, and dedicated customer support.?

Ultimately, investing in Google Workspace equips businesses with the essential tools and resources needed to thrive in today’s digital landscape, making it a valuable choice for any organization aiming for growth and efficiency.