Gmail or Google Workspace to Office 365 Migration Guide

Gmail and Google Workspace are developed by Google but serve different purposes. Gmail is primarily used for personal and business email management, allowing users to send, receive, and organize their emails. In contrast, Google Workspace (formerly known as G Suite) is a comprehensive cloud suite that includes Gmail and other Google products like Google Drive, Google Docs, Google Calendar, etc.

This distinction is important when considering migration to Office 365. The migration process described here applies specifically to moving data from Google Workspace to Office 365. If you have a separate Gmail account (whether personal or business) that is not part of Google Workspace, this process will not be applicable.

In summary, ensure that your Gmail account is part of Google Workspace before following the migration steps outlined below, as the procedures differ for Google Workspace versus standalone Gmail accounts.

Google Workspace or Gmail to Microsoft 365 Migration

This guide explains the process for migrating from Google Workspace to Office 365.

Note that this process is different from migrating a standalone Gmail account to Office 365 or Outlook. For information on migrating Gmail to Office 365, click the link below:

?Gmail to Office 365 Migration

?Prerequisites for Google Workspace to Microsoft 365 Migration

Before you start the migration, make sure to fulfill the following prerequisites:

• Role Requirements:

You must have the appropriate roles to create projects and perform migrations. If you have a global admin account and a super admin account, you typically have the necessary permissions.

• Domain Setup:

Create a subdomain or add a domain to your Microsoft 365 account.

• Google Workspace Permissions (only for the manual process):

In your Google Workspace account, perform the following steps:

1. Create a Google Workspace project.
2. Set up a Google Workspace service account within the project.
3. Generate a service key.
4. Enable the required APIs: Gmail, Calendar, and Contacts.

Note: The minimum required roles for the Google Workspace migration administrator are "Project Creator" and "Service Account Creator."

?Domain Setup in Office 365 for Gmail or Google Workspace migration

• Visit https://portal.partner.microsoftonline.cn and login
• Navigate to Settings option > select Domain
• Press on Add domain

• Type your domain or create a subdomain then press on "Use this domain" button
• Now verify the domain then Next
• Choose Skip and do this later. We can manage the DNS record later, once the migration is complete.
• Press the continue button to finish the setup.

Add user to Migrate Google Workspace to Microsoft 365

When your domain setup is successful, you should add all users with the respective domain address.

• ?Go to Users > Active Users
• Click on Add a user
• Type basic details of the user > create a user name with the domain address.
• Type the password and click on the Add file button.

?Once you have added all users to the Office 365 account, you can move to the next phase.

?Note: For bulk users, you can select the “Add multiple users” option then type the user information or upload a CSV file. This method allows users to add up to 249 users at once. With the PowerShell command, you can add more than 250 users at once.?

?Now you can start the migration from Google Workspace or Gmail to Office 365.

Automated Steps to migrate Google Workspace to Office 365

Follow the below method if you have completed the above prerequisites.

• Go to Exchange admin center > Migration
• Press "Add migration batch"

• Type the migration batch name and select "Migration to Exchange Online" in the drop-down. Next
• In migration type, choose "Google Workspace (Gmail) migration" in the drop-down. Next
• In pre-requisite, you will see two ways of conversion: "Automate the configuration of your Google Workspace for migration" and "Manually configure your Google Workspace for Migration" Go to the automated process. (For manual configuration, click on the below link)
• Press the "Start" button.

• Login with super admin credentials (important)

Now you will see that all the steps are automatically done one by one.

It also downloads the JSON private key automatically. Now click on the API access link.?

Delegate the domain

?Once you click on the link, it will take you to the Google Workspace domain-wide delegation page.

• Click on "Add new"
• Now copy "Client ID" and OAuth scopes from O365 and paste them into the New client ID pop-up.

If you have done successfully with the automated method, switch to Office 365 and press on Next button.

?Note: Sometimes, errors can occur during the automated process, which is why many users opt for the manual migration method instead.

?Go to Manual Part: Migration from Google Workspace to Office 365

Reset Migration – Google Workspace to Office 365 or Microsoft 365

• In Set a migration endpoint, enable "Create a new migration endpoint" > Next
• ?Type the migration endpoint name and leave the rest part as it is. Press Next
• ?In the Gmail migration configuration, type the Admin email address and import the JSON file that was downloaded previously. Next
• You will see the New Migration endpoint created successfully, press Next.

Create CSV file:

• Import the CSV file in the open window and click the Next button to proceed.
• In the following window, select the Target Delivery Domain and check the boxes for the items you want to migrate. Click Next.
• You will then see the Schedule Batch Migration window. Select the users for sending the report, enable "Automatic start batch", and "Automatically complete the migration batch". Set the timezone and press the Save button.
• ?After a few minutes, the status will update to Batch creation successful. Click the Done button.

?The migration batch will now be created, and you can view the syncing status on the dashboard. Wait for a while, then click the Refresh button to check the migration batch status. Once done, the status will reflect as completed.

?That's it—your migration from Gmail to Office 365 is complete! If you encounter any errors, it may be due to unmet prerequisites. Alternatively, you can choose to perform a manual migration to transfer items from Google Workspace to Office 365.

Schedule Your Migration with us

?Update the MX record to Change the Mail-flow

Once you're ready to start using Office 365, make sure to update your MX records accordingly. This will ensure that you can send, receive, and manage your emails smoothly.

• ?Go to Office 365 admin center > Setting > Domains
• Choose Domain > Click on Manage DNS
• Selection any method to update the record. As I select "Add your own DNS records" then press Continue.
• Now you will see the MX records, CNAME records, and TXT records. Add all values in your domain and click on the continue button.

After updating the records, you can seamlessly use the Microsoft 365 platform.

Conclusion

Here I have described an automated method for migrating from Google Workspace to an Office 365 account. If you find this information useful, please share it with others needing guidance on transferring their data from GSuite to Microsoft 365. For further details, feel free to reach out to MailsDaddy support or schedule a migration service with us