GIZ Albania Job Vacancy_Office Manager (project assistant)

?Support to Accession Negotiations in Economic Chapters of Acquis (SANECA II)“

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The Global Programme “Shaping development-oriented migration (MEG)“

?The Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH (GIZ) is a federal enterprise that supports the German Government in achieving its objectives in the field of international cooperation for sustainable development.

Project Background

SANECA

The Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH (GIZ) is a federal enterprise that supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. The objective of the SANECA II program is to: “Support the Albanian administration to carry out the EU accession negotiations in the Internal Market Cluster in a participatory manner”. Its support will focus on 3 complementary Intervention Areas:

1) Capacity development and methodologies. Support will be provided to equip members of negotiation structures for Cluster 2: Internal Market (Chapter 1, 2, 3, 4, 6, 7, 8, 9, 28) + Chapter 20 with necessary skills and knowledge to conduct different stages of accession negotiations.

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2) Strategic documents and legal harmonisation. Support will be provided to draft strategic documents that will be required as opening benchmarks for Cluster 2: Internal Market + Chapter 20 and to draft strategic or framework legislation that will be necessary for advancement of harmonisation work in the frame of EU accession. This will be done through expert advice and capacity building measures for drafting of concept notes/strategic and legal framework by guaranteeing on the same time that sound regulatory impact assessments (RIA) are carried out and gender equality aspects are taken into consideration.

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3) Improving Dialogue between state and non-state actors. Support will be given at promoting a culture of mutual trust and cooperation, by ensuring that the non-state actors are properly informed and effectively engaged and consulted on issues related to EU integration. This will also contribute to improve transparency and accountability of state institutions towards interested stakeholders along the negotiation process.?

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MEG

?The Global Programme “Shaping development-oriented migration” (MEG) is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ) and is being implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH. Through MEG, we assist Albania in leveraging the benefits of regular migration and engaging diaspora for sustainable development and driving forward social and economic development. The programme’s contributes to the following objectives:

-?????????? Supporting partner countries in shaping their migration policies based on the GCM and in contributing their best practice and recommendations to international or regional forums.

-?????????? Enhancing the protection of migrant rights.

-?????????? Promoting policy coherence, gender equality and cooperation with civil society.

-?????????? Promoting investment, knowledge exchange and innovation in partner countries by supporting the development-oriented engagement of the diaspora in Germany.

-?????????? Strengthening partnerships with multilateral and international organisations.

These activities all take place in accordance with the Global Compact for Safe, Orderly and Regular Migration (GCM) and the 2030 Agenda for Sustainable Development as well as Germany’s Skilled Labour Immigration Act and its National Action Plan for Integration.

?In Albania, MEG is implementing two components: (i) Diaspora Cooperation (ii) Mitigating precarious situations and enhancing the protection of migrants.

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GIZ Office Albania seeks the following staff: Office Manager (project assistant-shared position)

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A.???? Responsibilities

As office manager are close to project management and all advisors at the same time. You will get a good overview into day-to-day management issues as well as the general change management approach of the MEG and SANECA projects. You possess very good organizational talent and an unerring eye for urgent and important upcoming tasks. GIZ rules and regulations matter to you. With your organized, cheerful, interested, and motivated character you

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·???????? support project management (AV, DV) with organizational tasks, team, event, and catering management in line with GIZ rules and regulations,

·???????? are responsible to file documents in reference files / DMS in line with GIZ rules and regulations,

·???????? regularly double-check financial / administrative regulations are in place in standard processes (e.g. contracting),

·???????? manage invoices, receipts, cash book and bank book in compliance with GIZ rules and regulations.

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?In this capacity you perform the following tasks:

?A.???? Tasks

• You support project management with organization of e-mails, urgencies and meetings
• You take care that needed documents are stored in appropriate places in accordance with GIZ rules and procedures (e.g. ISO 27001)
• You prepare invoices and receipts for accounting and execute payments and checks in compliance with GIZ rules
• You manage the Cash Box and the Bank book, and make the necessary entrances in Winpaccs
• You check travel expense statements of staff for approval by the superior
• You organise administrative and logistical aspects (i.e. locations, catering, announcement, registration) of project activities (Project Steering Committee meetings with project counterparts and other meetings, trainings, workshops, seminars, events etc.)
• You prepare and organise internal and working meetings and take minutes if required
• You coordinate and organise the travelling and accommodation of project staff, partners and of incoming international experts
• You support the implementation of audit and/or monitoring missions
• You support the finance team whenever possible with a range of administrative and financial tasks
• You are always ready to support project staff with event management tasks
• You support project management to coordinate events and news with political partners
• Performs other duties and tasks at the request of management

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?B.??????? Required qualifications, competences and experience:

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·???????? Education/training: University qualification at bachelor’s level, e.g. in Management, Finance, Business Administration or related field

·???????? General professional experience: at least 2 years of professional experience office management or similar, work experience with finance/admin procedures in donor organisations is a plus

·???????? Languages: Fluent in Albanian, excellent business language skills in English required

·???????? Specific professional experience: Proven experience in office management work or similar, very good Microsoft Office skills, proven research skills, proven communication skills

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?C.?? Contract conditions

?·???????? Full-time employment

·???????? Project office in Tirana

·???????? Assignment period: until 31.05.2025

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Please forward your application until 18th of February 2024, to GIZ Office Albania by E-Mail: [email protected] including the following information: Application letter, CV in English (Euro Pass format), references.

??GIZ wants to increase the proportion of people with disabilities in the company. Therefore, we look forward to receiving appropriate applications!

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Only short-listed candidates will be contacted for interviews. Short-listed candidates will be asked to bring certified copies of their diplomas and work certificates.

?GIZ is an equal opportunity employer and welcomes applications from all interested groups with-out any discrimination!