Get Smarter Collaboration with Arcadia

Remember your last meeting when you invested hours and hours and, by the end of the meeting, you realized nothing fruitful came out? All the team members stayed blank and couldn’t gather the talking points to make a plan of action. Chances are that there might be no planning, transcription, or conclusion. Let’s accept the fact that meetings that drag on, aligned with no focus, leave us feeling drained and confused.

Fear Not! Virtual meeting assistants can help you automate the entire virtual meeting process, from scheduling to follow-up.

Your AI scheduling assistant can help transform your meetings into productivity powerhouses. Here is how:

1. Focus on Prep Work

·? ? ? ? Clear your Agenda: Define the meeting’s purpose and the desired outcome that you want to witness once the meeting is finished. Share the agenda with the attendees and ensure that everyone is well prepared.

·? ? ? ? Invite Important Attendees: Make sure only those participants are invited whose presence is necessary. Don’t unnecessarily invite people who have nothing to contribute to this collaboration. Save their time and yours.

You can use Arcadia to add an element of meeting room automation and define the agenda clearly. This innovative tool helps craft meeting agendas effortlessly. Simply give a prompt, and it will help leave a roadmap, ensuring your meetings hit their targets in a snap. You can also ask the participants to submit relevant thoughts and documents. Arcadia will be successful in automated agenda creation and will help bring focus before the start of the meeting.

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2. Start on Time - Use Automated Meeting Reminders:

·? ? ? ? Convey the Meeting Timings Beforehand: Until we can manage time, we can manage nothing else. So, it’s important that all the attendees are aware of the time, and there shouldn’t be any confusion related to it.

·? ? ? ? Follow Timeboxing and Appoint a Facilitator: Assign dedicated time slots for various agenda stages. You can also appoint a facilitator to steer discussions, enforce time constraints, and encourage active participation from all attendees.

Now, with Arcadia, your smart scheduling assistant AI, productive meetings can be leveraged with ease. The Arcadia dashboard displays automated meeting reminders. This may appear as a notification or an alert. These reminders help users stay organized and on track with their schedules, ultimately boosting productivity by keeping important events at the forefront of their attention.

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3. Make Sure your Meeting is Aligned with the Goals:

·? ? ? Keep a Close Watch on Conversation: While in the middle of a meeting, topics may get away from their intended focus due to various opinions and unrelated discussions. It's crucial to ensure that the meeting remains aligned with its goals to prevent distractions and maintain productivity. Regularly reassessing the discussion's relevance helps keep everyone on track.

·? ? ? Monitor the Advancement of Each Phase: It’s essential to monitor each phase to ensure that the meeting stays on track and goals are met within the allocated time. Clearly state these time limits in the agenda and encourage concise contributions from everyone. This helps maintain focus and productivity and ensures that discussions move forward effectively.

Avoid distractions! Stick to the agenda and meet goals. Arcadia helps you track progress, key points, and the flow of discussion. With features like speech-to-text for meetings, Arcadia transcribes meetings, keeping everyone focused and accountable. It also provides real-time personalised suggestions and answers, ensuring your meetings aren’t only efficient, but also aligned with your goals.

4. Enhance Collaboration:

·? ? ? Promote Inclusive Decision-Making: Collaborative Meetings: Cultivate inclusivity and diversity of thought, ensuring that all team members have a voice and contribute to decision-making. By encouraging active participation and valuing different perspectives, meetings become more dynamic. The outcomes are enriched with varied insights, ultimately leading to better outcomes and greater team cohesion.

·? ? ? Foster a Culture of Openness: Encourage active participation and make sure that you create a safe space for all voices to be heard. Cultivate an environment where ideas are welcomed without judgment. Respect different opinions and inspire team members to freely express themselves.

With Arcadia’s AI-driven collaboration, the team gets engaged in smart, effortless collaboration through text, voice, and video. Document sharing facilitates seamless access to essential notes, ensuring that all the attendees are on the same page. Arcadia transcribes meetings into text that brings out clarity about the topic and allows easy reference for all.

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5. Follow-Up with Minutes of Meeting:

·? ? ? Share Summary: Sharing a summary after a meeting ensures that everyone understands what was discussed. It helps clarify any misunderstandings. Plus, it serves as a reference for future actions and decisions.

·? ? ? Gain Insights: Streamlining processes and capturing key data points make meetings more efficient and focused. These insights empower teams to make quick, informed decisions based on data. Optimizing resource allocation ensures maximum output of time and effort.

Arcadia's real-time AI transcription assists in post-meeting analysis by transcribing discussions, extracting insights, and facilitating collaboration. Its advanced capabilities in automated meeting minutes provide detailed briefings and actions, enabling seamless execution of tasks. Moreover, Arcadia's AI-powered meeting insights offer valuable data-driven guidance, enhancing decision-making and productivity.

Meetings are essential to drive collective effort and achieve personal and organisational goals. Meetings need to be productive to attain good decision-making, foster teamwork, ensure alignment toward common goals, and achieve desired outcomes efficiently. With real-time AI transcription, Arcadia extracts insights from discussions, promoting productivity and effectiveness. By providing automated meeting summaries and transcribing notes, Arcadia facilitates post-meeting analysis and decision-making, making meetings purposeful and impactful.

Arcadia makes your meetings productive and streamlines the entire meeting process from start to finish!

Sign up today for free https://app.arcadiax.ai/sign-up

Successful meetings spark productivity, opening doors for brighter horizons for businesses.