The Future of Workflows: Capture, Curate, Share (and AI Will Do the Rest)
I was inspired by a job posting from Greg Shove at SectionSchool.com—a role that made me think, tell me this job is for me without telling me this job is for me. It focuses on AI workflows that are immediately actionable, and it got me thinking: What are the most obvious AI opportunities hiding in plain sight?
The ones that seem like no-brainers to me but aren’t obvious to everyone else?
Let’s take a little journey.
Every AI Needs Fuel: Data, Data, and More Data
AI isn’t magic—it’s a hungry beast that needs data to function. And right now, most of the consumer-facing AI is working with structured data (numbers, forms, spreadsheets). But the real untapped goldmine? Unstructured data—the things we hear, say, and see but don’t capture in any organized way.
If you’re not capturing this, you’re letting critical institutional knowledge vanish into thin air.
But here’s the kicker: capturing knowledge has never been easier.
Once you have it, AI can do the heavy lifting—transcribing, summarizing, and even making connections between ideas that weren’t obvious before.
Capture, Curate, Share
This is the first principle of my work in L&D and AI-powered knowledge management:
1?? Capture – Record conversations, decisions, and key insights. If it’s not captured, it doesn’t exist. 2?? Curate – Turn raw knowledge into structured, usable insights. AI can help summarize and extract key points. 3?? Share – Make sure people can access the knowledge when they need it (not buried in a 60-page document).
This is the same playbook AI-powered project management should follow.
The Future of Project Management = AI + Wiki + SME Brain Download
Think of the smartest person at your company. The one who “knows where the bodies are buried.” Now imagine they leave.
Poof.
Years of institutional knowledge, gone.
What if you had captured their insights and made them searchable and interactive? That’s the power of combining AI with project management and knowledge curation. AI isn’t just about automation—it’s about decision support.
Instead of: ? "Where’s that doc?" ? "Who approved this?" ? "Didn’t we already solve this?"
You get: ? AI-surfaced insights, instantly ? SME knowledge that stays put, even if the SME doesn’t ? Faster, smarter decision-making
This isn’t a future state—it’s possible right now.
L&D and AI: From Cost Center to Competitive Advantage
Want to see just how quickly you can quantify these time savings into actual dollars? Check out this TSPE (Time Saved Per Employee) Calculator: The Million-Dollar Metric L&D Overlooks.
If you work in training, you’re likely seen as a cost center. But what if I told you AI-powered knowledge curation actually saves the company money?
?? Fewer meetings = fewer salaries, burning time on repetitive conversations. ?? Less knowledge loss = faster onboarding, better decision-making. ?? AI-assisted learning = people get what they need when they need it, not after a three-hour training.
TL;DR – Don’t Fear AI, Use It
If you’re afraid to record a meeting, ask yourself: why? If it’s not something you’d be comfortable having documented, don’t say it. Otherwise, hit record—because knowledge that isn’t captured is knowledge lost.
The companies (and people) who use AI effectively will replace the ones who don’t.
So… which side of that equation do you want to be on?
Would love to hear your thoughts. Where do you see AI workflows making the biggest impact? Drop a comment below.
And if you’re curious about AI-powered workflows, Greg Shove and SectionSchool.com are on the hunt for someone who can bring this to life. Check them out.
#AI #ProjectManagement #KnowledgeRetention #L&D #FutureOfWork