Furniture Refurbishment and Exchange: Women-Owned Small Business (WOSB) Program Set-Aside

Description

Background The Internal Revenue Service (IRS), Facilities Management & Security Services (FMSS) organization is responsible for ensuring that all IRS Business Units are designed with sustainable workstations and furniture which supports a safe, secure, and optimal work environment.

Objectives The IRS requires an efficient and sustainable instrument for aligning inconsistent and often outdated furniture inventory with ongoing implementation of smaller, more dynamic workspaces. Through a national program of workstation and office furniture replacement FMSS intends to use the Exchange/Sale Authority as detailed in the Federal Management Regulation (FMR) Subchapter B, Personal Property-part 102-39, Replacement of Personal Property Pursuant to the Exchange/Sale Authority to optimize workspace furniture. This instrument must integrate cost-effective processes for managing and delivering remanufactured furniture and furniture services in support of ongoing space realignment, reduction, and consolidation projects for all fifty states, Virgin Islands and Puerto Rico.

Scope The IRS seeks comprehensive furniture planning, relocation, decommissioning, remanufactured replacement products and installation services for workstations, and office furniture (file cabinets), in accordance with FMR procedures and reporting requirements for the Exchange/Sale of Personal Property. These individual projects may range from 2,500 Square feet (SF) up to 55,000 SF and incorporate a wide variety of furniture from multiple manufacturers and product lines. The objectives of this program are to:

? Maximize the value of IRS’s current office furniture inventory by applying the exchange process to reuse furniture at reduced cost and minimal waste.

? Coordinate furniture needs and availability across multiple projects and IRS territories.

? Improve efficiency and streamline planning for delivery of furniture services to local project managers and IRS users.

? Document environmental and cost savings for regular reporting and evaluation; develop recommendations for improvement and greater efficiencies. The Contractor shall comply with the procedures and reporting requirements of the Exchange/Sale process, which are critical to the long-term success of this program as well as provides an efficient tracking, replacement, and delivery system. The goal is to reduce the IRS furniture inventory to match space needs by eliminating unused or outdated products while updating furniture to service current needs at the lowest possible financial and environmental cost.