The Full Potential of Microsoft

Tips and tricks to help you maximize the full potential of Microsoft Office

Microsoft Office is the world’s most popular and user-friendly productivity suite. This collection of applications is widely used by businesses and individuals across the globe. Millions of people rely on tools like Word, Excel, PowerPoint, and Outlook every day, but most don’t understand the capabilities each resource has. If Microsoft 365 is a critical part of your day-to-day, read on to learn how you can reap more benefits out of some of your favorite tools.

Five Hidden Gems in Microsoft 365

Whether it’s for collaboration, content creation, or data keeping, Microsoft has a program for it. The 365 bundle offers more than meets the eye, and the following tips can help you get the most out of its primary applications.

1. PDF Editing Features

No, your eyes aren’t playing tricks on you. You can edit PDFs in Microsoft Word. Stop wasting hours searching for PDF editor tools online; the solution has been in Microsoft 365 all along. 

It’s simple. Just open a document in Microsoft Word, navigate to the file menu, and select the PDF file. When you open the document, you’ll see a message asking you to convert the file to Word format. Click “OK” to agree and edit the document in PDF form.

2. Shareable Videos

Microsoft Stream is one of the most overlooked apps in Microsoft’s app store. This program is the ultimate storage system for shared videos and media files. When you download Stream, you eliminate clutter with its centralized space for large file sizes. 

3. Live Presentations

Everyone loves PowerPoint. There’s nothing like a good slideshow to captivate your audience. Fortunately, you can navigate the slideshow to present online. When you select this feature, a QR code will grant access to approved audiences in various language options.

4. Personalized Emails

We know what you’re thinking, and yes, emails are supposed to be personal already, but hear us out. Microsoft 365’s email tool, Outlook, has features to help you grab the attention of essential recipients. All you have to do is tag actions to certain recipients by following two key steps:

1. Type ‘@’ followed by the name of the person you want to mention
2. Highlight their name in the body of the text

5. Automated Organizers

When you step away from the office, expect a mess to pile up. Even a week off work can create chaos in your inbox. Luckily, it doesn’t have to be that way. With Outlook, you can set rules for the app to sort incoming messages. Factors such as subject or sender can filter incoming emails into designated folders. Simply right-click on a relevant email and select “Create Rule.” From there, give Outlook instructions on what to do with specific emails.

Unlock the Advantages of Microsoft Office

Every organization should strive to get the most out of their infrastructure, and that starts with Microsoft 365. For more guidance, schedule a technology consultation with the experts at the Orange Crew today!