From Zoom to Room: Leadership Tips for a Successful Return to Office

The workplace has been a whirlwind these past few years. Moving from full office life to suddenly working remotely, then adjusting to a hybrid model, and now, for many of us, back to a full return-to-office (RTO) experience. Each phase taught us something about flexibility, connection, and the need for a bit of grace with ourselves and our teams.

When I think back to those first days of remote work, I remember the rapid adjustments we all made, from learning to stay connected through screens to finding ways to make work “work” from anywhere. The shift wasn’t just logistical; it was a whole new way of thinking. Now, as we transition back to the office, I’m reminded of the energy of face-to-face interactions and the unique creativity that physical spaces can bring. Here’s how we can make the journey from "Zoom to Room" supportive, empowering, and enjoyable for everyone.

1. Empathy is Key

RTO will feel different for everyone, and empathy helps us respect these differences. Some may be excited to be back at their desks, while others might feel anxious about the shift. I find that a little understanding goes a long way. Checking in with team members individually, especially in the first few weeks, can make all the difference. A simple “How are you adjusting to being back?” can reveal a lot about how people are feeling and what they might need from you as a leader.

2. Be Clear About What RTO Means for Your Team

No one wants to feel like they’re in the dark about what’s expected in this new phase. Communicate openly about what RTO looks like and why it’s happening. I’ve learned that when people understand the “why,” the “how” tends to fall into place more naturally. If RTO is part of the bigger picture for your team or company, let people know where they fit in. This makes the change feel like a shared goal, rather than an individual adjustment.

3. Rebuild Team Connections with Intention

It’s amazing how much we can miss the in-person moments—those casual catch-ups over coffee, the spontaneous brainstorms, the feeling of being physically part of a team. But getting back to those moments doesn’t just happen automatically. Schedule team lunches, set aside time for casual check-ins, or create spaces where people can reconnect. This doesn’t have to be a grand gesture; even a quick coffee break as a group can remind us why we enjoy working together.

4. Where Possible, Keep Some Flexibility in the Mix

If the last few years taught us anything, it’s that flexibility is a big deal. And while we may be going back to the office, that doesn’t mean we have to lose every aspect of remote work. If there’s room for flexibility—maybe with staggered start times, occasional work-from-home days, or hybrid options—it can make a huge difference in helping people adjust. This approach shows your team that you respect their personal needs and well-being.

5. Create a Comfortable, Welcoming Environment

The physical workspace itself plays a big role in how people feel about coming back. This might mean comfortable desks, collaborative spaces, or just ensuring the basics are in place for people to feel at ease. If commuting is a challenge, consider options for flexible start times or support with transportation. Small changes can go a long way in making the space feel less like an obligation and more like a place they want to be.

6. Lead by Example

We all know that the transition feels easier when leaders are in it too. Show that you’re embracing the RTO experience right alongside your team. If you’re positive and engaged, it creates an energy that others can follow. Jump into in-person meetings with enthusiasm, join those lunch outings, and be part of the office culture you want to create. Your actions will naturally set the tone for the team.

7. Focus on Mental Well-being

Returning to the office can bring its own set of stressors. Some people may feel nervous about the transition, and that’s completely understandable. Make it clear that it’s okay to feel uncertain, and that you’re there to support them. Whether it’s through company resources or just offering a listening ear, mental well-being matters in this process. When people know they’re supported, they’re much more likely to settle in comfortably.

Wrapping Up

A return to office isn’t just a logistical change—it’s a moment to redefine how we work together. Helping each person find their footing in this new chapter fosters stronger connections, a renewed sense of purpose, and greater adaptability.

So, whether you’re someone who can’t wait to get back to the office or someone who’s feeling a bit apprehensive, know that there’s room for all perspectives. Finding our rhythm in this new environment might take time, but the way we approach RTO now will shape our teams and our work culture for years to come.

What about you? How are you approaching your return-to-office experience? Let’s share ideas and learn from each other!