Framework for Implementing the Building Safety Act (BSA) 2022 in an FM Business

The Building Safety Act 2022 (BSA 2022) presents an opportunity for Facilities Management (FM) businesses to align with the highest safety and compliance standards. Adopting a structured framework ensures compliance and demonstrates leadership in building safety and operational excellence. Below is a practical framework tailored for FM businesses:

Governance and Accountability

Objective: Establish clear roles and responsibilities for compliance with BSA 2022.

Actions:

? Appoint Duty Holders: Identify duty holders as per BSA requirements, such as the Accountable Person and Building Safety Manager for higher-risk buildings (HRBs).

? Create a Compliance Governance Board: Develop a board responsible for monitoring and enforcing safety measures across the portfolio.

? Define Reporting Structures: Ensure that reporting mechanisms align with legal requirements, including the Golden Thread of Information.

? Policy Review: Update company policies to align with BSA 2022, including fire safety, risk management, and competence frameworks.

Competence Development

Objective: Ensure that all employees, contractors, and stakeholders demonstrate the required skills, knowledge, and experience.

Actions:

? Competence Frameworks: Implement frameworks such as PAS 8671 for higher-risk buildings and ISO 41001 for FM systems.

? Training and Certification: Regularly train staff in compliance with BSA standards, SFG20 maintenance schedules, and technical asset management. Encourage third-party accreditation for high-risk roles.

? Competence Audits: Conduct regular audits to ensure all team members meet the required standards, focusing on both technical and soft skills like communication and collaboration.

Asset Information Management

Objective: Maintain accurate, detailed, and accessible asset information to ensure safety and compliance.

Actions:

? Digital Systems Integration: Use a Computer-Aided Facilities Management (CAFM) system to centralise asset registers and compliance documents.

? Golden Thread Implementation: Ensure that all safety-critical information, including fire safety reports and building design data, is stored and accessible digitally.

? Periodic Asset Audits: Verify that all assets are accounted for, including previously undocumented assets like ductwork, lighting, or pipework.

? Lifecycle Planning: Align maintenance schedules with manufacturers’ Operation and Maintenance (O&M) manuals and SFG20 best practices.

Risk Assessment and Mitigation

Objective: Identify and address risks proactively to comply with BSA 2022 requirements.

Actions:

? Fire and Structural Safety Assessments: Perform detailed assessments for HRBs to identify and mitigate risks.

? Emergency Preparedness: Develop comprehensive evacuation plans and test them regularly with all stakeholders.

? Resident and Stakeholder Engagement: Implement channels for residents or tenants to report concerns, fulfilling obligations for transparency

Contract Management and Compliance

Objective: Align FM contracts with BSA 2022 standards to ensure accountability and performance.

Actions:

? Review Contracts: Ensure contracts include specific requirements for compliance with BSA 2022, including roles, responsibilities, and competence expectations.

? Standardised PPMs: Use SFG20 or equivalent standards as the minimum benchmark for planned preventive maintenance. Include provisions for “best practice” where budgets allow.

? Audit Contractors: Verify that all contractors meet the competence requirements for their roles and provide documented evidence.

? Compliance Audits: Regularly audit the performance of FM teams and contractors against contract terms and BSA standards. and communication.

? Building Safety Cases: Compile and regularly update safety cases for HRBs, ensuring they meet BSA 2022 requirements.

Communication and Stakeholder Engagement

Objective: Foster transparency and collaboration with all stakeholders.

Actions:

? Resident and Occupant Communication: Create clear communication channels to inform residents and occupants about safety measures and encourage reporting of concerns.

? Client Partnership: Work closely with clients to align their building safety goals with FM operations.

? Regular Updates: Provide periodic updates on compliance status, audits, and risk mitigation measures.

Benefits of Implementing This Framework

1. Improved Safety: Proactively address risks and maintain high safety standards.

2. Enhanced Reputation: Demonstrate leadership in compliance and safety.

3. Operational Excellence: Streamlined processes lead to efficiency and better service delivery.

4. Legal Protection: Minimise liability through documented compliance with BSA 2022.

5. Stronger Client Relationships: Align FM operations with client goals for safety and sustainability.

Conclusion

The Building Safety Act 2022 sets a new benchmark for accountability and competence in the built environment. FM businesses that embrace these standards will not only ensure compliance but also position themselves as leaders in safety, innovation, and service excellence. By implementing this framework, FM providers can navigate the challenges of BSA 2022 while building a safer, more sustainable future.