Four Common Team Challenges and How to Address Them Proactively

Productive teams result in successful people and organisations. Here are ways to proactively address 4 common team challenges.

Fostering Trust

Team members need to rely on each other, believe in one another, and trust each other trust their team’s abilities.

Here are a few reliable tactics you can use to help your team learn to trust each other:

• Trust others first: The best way to foster trust on your team is to show that you trust them initially. Avoid micromanaging and delegate tasks to demonstrate your confidence in each individual’s abilities. Model trusting behaviour, and others will follow.
• Encourage collaboration: Break down work silos and barriers between people by promoting collaboration. Organise meetings, brainstorming sessions, work sessions, or discussions that bring people together. Provide opportunities for them to rely on each other’s input and expertise.
• Build rapport: Team members are more likely to trust each other if they get to know each other on both professional and personal levels. Create opportunities for rapport-building, such as happy hours, coffee chats, or discussions beyond work topics. Consider ending each week with a meeting where each team member shares one accomplishment, one request for help, and one compliment to another team member.

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Avoiding Communication Breakdowns

As team grow larger and more complex, the likelihood of communication breakdowns increases. For instance, not clearly communicating roles and responsibilities to team members can lead to confusion and a lack of accountability. Miscommunication may cause important details to be overlooked or project goals to be misunderstood. Additionally, a lack of communication occurs when team members do not share project roadblocks, offer their ideas, or ask for the support they need to succeed.

While there are many ways to resolve communication issues depending on your team and the situation, here are a few tips to get you started:

• Check in regularly: Regularly touch base with your team in whatever way works best for you. Whether through weekly meetings, group messages, emails, or other communication software, ensure consistent communication to monitor progress, provide clarification, and detect problems early.
• Facilitate knowledge-sharing: Leverage the diverse experiences, knowledge, and skills of your talented team by encouraging knowledge-sharing among team members so that everyone can benefit from each other.
• Be clear and specific: Avoid miscommunication or misinterpretation by always being clear and specific when communicating goals, expectations, responsibilities, and directions. Encourage your team members to do the same.

Dealing with Conflict

Disagreements and interpersonal conflicts can present challenges to effective teamwork, productivity, and collaboration. Addressing these issues positively can prevent the environment from becoming uncomfortable or distracting and instead foster a constructive atmosphere for the entire team.

Addressing conflicts early will prevent them from escalating into bigger issues. Use these best practices to effectively manage conflicts when they arise:

• Act as a mediator: Maintain neutrality when resolving conflicts or disagreements. Avoid favouritism and treat each party with respect and empathy, ensuring a fair and balanced approach.
• Understand each point of view: Listen to all ideas and perspectives involved in the conflict. Help everyone understand each other’s viewpoints by highlighting their experiences and outlining the pros and cons of each option. Identify areas of agreement and disagreement to find common ground.
• Be clear about expectations: Communicate clearly and directly about the behaviours you expect and establish which behaviours are unacceptable.

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Aligning team activities to shared objectives

When team members are aligned to team objectives, there are several benefits: enhanced Collaboration, Increased Productivity, Improved Morale, Better Decision-Making, Consistency in Performance, Enhanced Accountability,?Strategic Focus, Greater Innovation.

To ensure everyone is working towards the same goal, it's essential to synchronise your team. Here are some ways to align your team and move towards a common destination:

Communicate clear objectives: Share the objectives for your team, individual projects, and the company as a whole. Ensure everyone understands what you’re aiming to achieve together.

Create a vision and set boundaries: Define what success looks like, identify the team’s or project’s constraints, and clarify the desired end result. Establishing these parameters will set your team on the right path and enable you to trust their ability to reach the goal.

Make meetings inclusive: Promote balanced participation in team discussions. Avoid letting a few individuals dominate the conversation, and encourage involvement from disengaged or shy team members. Maintain a balanced dialogue by interjecting when necessary and inviting quieter employees to share their thoughts or contributions.

Identify the Challenges

Recognising the signs of a struggling team is straightforward. You might observe reduced productivity, lower morale, or declining performance. These indicators suggest it's time to investigate and uncover the root cause of the issue. While addressing symptoms can provide short-term relief, identifying the underlying problem is crucial for a lasting solution. Is the issue related to trust, communication, conflict, or team alignment? Once you diagnose the challenge, you can implement the best, long-term remedy.

At WorkPlan, we work with people to help align learning to team objectives. Reach out for more information.