Flood Ready: 6 Steps to Strengthen Your DRFA Claim with Image Data

Heavy rains and floods are becoming increasingly frequent threats in our changing climate. Local governments face a significant challenge in responding to and recovering from these disasters. One often overlooked yet critical aspect of preparedness is capturing accurate image data to document the condition of public assets before and after a flood. This data serves as powerful evidence when applying for Disaster Recovery Funding Arrangements (DRFA), ultimately helping to secure vital funding for infrastructure repairs.

Here are 6 key steps local governments can take to capture effective image data that strengthens their DRFA claims:

1. Build a Dynamic Asset Photo Database

The foundation of a strong DRFA application lies in a comprehensive and up-to-date database of photos and videos showcasing all essential public assets. Regularly updating this database serves two key purposes:

• Establishes a Baseline: It provides a clear pre-disaster condition of the infrastructure, allowing for a direct comparison to any flood damage.
• Demonstrates Proactive Management: Regularly updated visuals showcase a proactive approach to asset management, strengthening your DRFA claim.

Key Takeaways:

• Aim to update your asset photo database at least every four years.
• Include crucial metadata within the photos, like GPS coordinates and timestamps, to enhance accuracy and streamline organisation.

2. Leverage the Power of Geospatial Data (GIS)

High-quality photographs provide essential close-up details, but geospatial data processed through Geographic Information Systems (GIS) unlocks a whole new dimension in documenting flood damage. GIS software allows you to seamlessly integrate various data types, creating a more comprehensive picture of the situation.

Key Takeaways:

• GIS goes beyond visualisation – it's a powerful tool for planning and recovery. By incorporating various data types within a GIS platform, including photo imagery, asset locations, and damage reports, you can generate interactive maps that effectively communicate the extent of the damage and prioritize recovery efforts.
• Consider incorporating high-resolution satellite imagery or drone data into your GIS platform for an even more detailed analysis of large-scale infrastructure or remote areas.

3. Embrace New Technologies

The world of technology offers a wealth of tools to enhance the quality and comprehensiveness of your image data capture. Consider incorporating imaging solutions like GoPro cameras and 360-degree image capture systems:

• GoPro Cameras: Compact, rugged, and ideal for capturing high-resolution images and videos in challenging post-flood environments. Their portability allows for capturing damage from various angles, providing a more comprehensive picture. Important Note: The latest GoPro model (GoPro 12) lacks built-in GPS. Consider using it with an external GPS logger.
• 360-Degree Image Capture: This innovative technology offers a game-changer in damage documentation. Unlike traditional cameras, 360° cameras capture a complete spherical image, capturing everything within their range. This translates to a more immersive and detailed visual record of the asset and its surroundings, facilitating a more thorough damage assessment. Additionally, 360° images can be integrated into GIS systems and other digital platforms, allowing for interactive exploration of the damage by reviewers.

4. Conduct Regular Inspections and Maintain Records

A proactive approach to asset management goes a long way in strengthening your DRFA claim. Regularly scheduled inspections of public assets, coupled with detailed record-keeping of maintenance activities, provide valuable historical context. These records, including dates, GPS coordinates, and the nature of the work performed, help establish the pre-disaster condition of the asset and justify the scope of repairs needed after a flood event.

Key Takeaways:

• Maintain thorough records of all maintenance activities, including dates, GPS coordinates, and the nature of the work performed.
• Consider storing inspection reports and maintenance records digitally for easy access and protection.

5. Prepare for Efficient Post-Disaster Data Capture

In the aftermath of a flood, time is of the essence. Prompt and accurate data capture is crucial to ensure your DRFA claim is based on the most relevant evidence. Ensure these photos include comprehensive metadata documenting the exact location, nature, and extent of the damage.

Key Takeaways:

• Capture post-disaster evidence promptly to avoid setbacks in the recovery process.
• Ensure photos include detailed metadata and maintain a systematic filing system for easy retrieval and submission with your DRFA claim.

6. Utilise DRFA Toolkits and Guidelines

Many government agencies offer valuable resources to assist local governments in navigating the DRFA process. Familiarise yourself with available DRFA toolkits and guidelines, such as QRA's "Practical Guide to Photo Evidence." These resources provide detailed instructions on the types of evidence required and best practices for capturing and managing image data.

Key Takeaways:

• Follow DRFA guidelines to ensure submissions are complete and accurate.
• Provide training for staff on using DRFA toolkits and capturing high-quality image data.

By implementing these six steps, local governments can significantly enhance their disaster preparedness and resilience. A strong foundation in image data capture, coupled with proactive asset management and adherence to DRFA guidelines, will ultimately lead to a quicker, more streamlined, and ultimately more successful recovery process in the aftermath of a flood event.

Is your local government prepared for the next flood? Share this article with your network to raise awareness about the importance of image data capture in securing vital DRFA funding.