Fed up with searching for paperwork? ePOD digitises your invoicing process

If you are the poor person whose job it is to retrieve old delivery paperwork then you really need to read this blog!?

Delivery discrepancies are a fact of life.? However good your plans and your process, things can go awry.? For example, a customer may have a delivery query, questioning what was actually delivered on a given day.? This could impact billing and a simple discrepancy could end up slowing down invoicing and receipt of payment.? And that’s never a good thing.

If you are running a paper-based distribution process such queries will involve someone having to find the relevant paper docket relating to that job.?And that paper docket may be buried somewhere in your archives from where it was receipted back in, processed, scanned and filed away.

Now imagine a world where all your delivery dockets were digital, where finding details about a specific job took the click of a button.? Doesn’t that sound like a much better way of doing things??We’d like to think it does.

If you are fed up with searching for delivery paperwork maybe it’s time to make the switch from a paper-based process to a digital one, where paper dockets are replaced with electronic proof of delivery, known as an ePOD.

An ePOD is an electronic version of your traditional delivery note and here at Podfather we have been helping fleet operators digitise their distribution processes for almost 25 years.? Our simple-to-use driver ePOD app is relied upon by 70,000 users every day.? Jobs are uploaded to the drivers’ handheld device (it doesn’t have to be a fancy one, a simple smartphone will do) and then when?a delivery is completed all signatures, photos and supporting information are collected there and then, and transmitted back to the transport office in real-time.

This process change delivers big benefits for you the transport operator, and your customer.? Everyone has full visibility of what was delivered where and when, discrepancies are dealt with immediately and past delivery information is easily retrievable.?

Here at Podfather, we work with companies across a wide range of industry sectors, eradicating paper from distribution processes at every turn. What we offer is a simple solution that solves a complex problem. We can help streamline your distribution process, giving you real-time visibility and accountability for what’s going on across your operation.

ePOD is just part of our solution, we also offer route optimisation, electronic vehicle checks, ETA notifications for your customers, delivery tracking and reporting.? Today ePOD is much more the norm amongst distribution fleet operators who are looking to improve customer service, control costs and reduce environmental impact.?After all, if every job you process requires in the region of 3 sheets of A4 paper, and the average tree equates to 8,333 sheets of paper, and you can quickly start to see a tangible benefit from moving to a digital process.

Want to find out more?? Our team are ready to talk when you are.? We can talk through your current process, understand your challenges and deliver a solution that will improve your processes and ultimately your cash flow.

Get in touch today by calling tel: +44 (0) 131 553 0400, drop an email to [email protected] or get in touch via our website at www.podfather.com.