Extract Email Addresses from PST File: A Simple Guide

Your address book in PST is a digital list of all your contacts. It has information like people's email addresses, names, and phone numbers. As a result, this makes it easy to communicate with people in Outlook because you don't have to remember their details. You can also add new people to your address book. For businesses, email addresses are very necessary for easy communication. It's challenging to extract email addresses from PST files. This article will show you the best and easiest way, Cigati PST Converter, to extract email addresses from PST files.

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“I downloaded Office 2016, but my contacts from Outlook 365 aren't there. I have old .pst files and want to get the email addresses without paying for extra software. Moreover, I think the easiest way is to put them in an Excel file. Or maybe I'm missing something. I tried importing and exporting in Outlook, but it didn't work. Do you have any ideas?”

Top 2 Methods to Extract Email Addresses from Outlook PST File

In today's world of online marketing, email marketing is significant for bringing people to your website. If you use Outlook to send emails, you'll have a lot of email data to manage. Taking emails out of Outlook manually can take time and effort. So, people want to find different ways to get email addresses from PST files.

#1. Extract Email Addresses from Outlook Messages Manually

Make sure you have Outlook installed on your computer. After that, follow the below steps.?

• First, click on "File" in the top left corner.
• Afterwards, find "Open & Export" under "Info."
• Then, click on "Import/Export."
• Next, select "Export to a file."
• Subsequently, pick "Common Separated Values."
• Here, choose the "Inbox" folder.
• Further, click "Browse" to save the email addresses.
• Now, give your new file a name and click "OK."
• Click "Map Custom Fields."
• After that, match the fields as shown.
• At last, click "Finish" to complete the process.

Here, we successfully completed the manual solution to extract email addresses from PST file. This manual method has some issues. We'll talk about them next.?

Loopholes of Performing the Manual Solution

• Time-Consuming: The manual process can be quite time-consuming, especially for large PST files or if you have a considerable number of contacts.
• Error-Prone: Manually mapping custom fields can be prone to errors, which can lead to incorrect or incomplete data extraction.
• Limited Flexibility: The manual method may not offer the flexibility to extract specific data fields or filter contacts based on certain criteria.
• Lack of Automation: The process is largely manual, which can be inefficient and repetitive for frequent data extraction tasks.

Given these limitations, it's often more efficient and reliable to use a dedicated PST file extraction tool. The following section will elaborate on the same.?

#2. Extract All Email Addresses from PST File - Reliable Software

Cigati PST Converter is a safe and reliable software. It helps you quickly get many email addresses at once, and your data is completely safe. Along with that, this tool also removes any duplicate information before you extract the data. In addition, you can change the name of your Outlook PST files before extracting them. Moreover, you can save the new files in the same folder. Let's see how this program works. After reading this, you'll understand it better.

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Steps for Extracting Email Addresses From PST

• First, download and run the PST Converter software on your local screen.
• After that, pick the PST files you want to export.
• Next, pick "CSV" from the list.
• Further, pick other options if you want.
• In the end, click "Convert" to start the process.

Here, we have elaborated on the working of the software. After that, you can open Excel to see your email addresses.

Concluding Words

We discussed two techniques to extract email addresses from PST files, manual and automated approaches. The manual method involves using Outlook's built-in import/export feature to extract data to a CSV file. While it's a straightforward approach, it can be time-consuming, error-prone, and lacks flexibility for large-scale data extraction. On the other hand, the Cigati PST Converter offers a more efficient and reliable solution. These tools often provide automated extraction, flexible filtering options, data conversion capabilities, and batch processing features. This can significantly reduce the time and effort required for data extraction. You can choose any of the solutions where you feel more comfortable.