Exporting, importing, and managing your OneNote notebooks

My Issue:

I started a new job, and for about two weeks, I didn’t realize that I was using my personal Microsoft credentials instead of my new Microsoft work credentials to take notes in OneNote. I had multiple notes saved from over 20 meetings with multiple section groups. A section group works the same way as hard drive folders; it allows you to keep the information together.

Typing it all over again or copying and pasting was not an option! After a quick Internet search, I got some complicated steps that I didn’t want to take. I pondered, “Why can’t I do a simple export and import?”

My Solution:

It’s 2022, Microsoft is always updating and releasing great new features. So, it should NOT be difficult to achieve this task. Sure enough, I found the solution and it was simple; I exported and imported my OneNote notebook backup from my personal account to my work account. It transferred in five seconds!

Steps to export your personal notebook via OneNote app:

• ?Step 1: Open your desktop OneNote app
• Step 2: Select “File” then “Export”
• Step 3: Under export current, select “Notebook”
• Step 4: Under select format, select “OneNote Package” and then click “Export”
• Step 5: Name your file, and save it to your desired location

Steps to import your personal backup Notebook to your work’s OneNote app:

• Step 1: Locate and open the folder with the notebook backup file
• Step 2: Double click on the file
• Step 3: Browse to the location where you want to store the notebook file, enter the notebook name and select a colour code
• Step 4: Select “Browse” and navigate to the work sync folder path
• Step 5: Select “Create”

The outcome: you’ve now exported and imported your personal OneNote notebook, and can now manage your personal and work notebooks from your work’s OneNote app.

Click here to follow the steps in my YouTube video tutorial.

My New Improved Notetaking Outlook:

Previously, my primary app for taking notes was Evernote. I only used OneNote because of the alternative text feature, which allows you to easily capture text from images without having to type it out. Now, all the features I need are in one app – and it’s free. SWEET!

I’m always open to cool and innovative new ways of makings things better and easier. If you know an easier way, please let me know??. I love learning new things and sharing it with others.

Download OneNote: https://www.onenote.com/Download