How to Export Emails from Outlook Web App to PST?

Are you tired of juggling multiple email accounts? Are you looking to export emails from Outlook Web App to PST for safekeeping or easy access? Converting your OWA emails to PST format is the solution.

In this blog post, we'll delve into the why, how, and best methods to export PST from OWA. So, whether you're a tech-savvy user or just starting, let's dive in!

Understanding PST and Outlook Web App

Before we dive into the process, let's clarify what PST and Outlook Web App are:

• PST (Personal Storage Table): A file format used by Microsoft Outlook to store emails, contacts, calendar items, tasks, and other data. It's a common format for backing up and archiving Outlook data.
• Outlook Web App (OWA): A web-based version of Outlook, accessible through a web browser. It allows you to manage your emails, calendars, and contacts directly from your web browser.

Suggestion: If you have an orphan/corrupted/inaccessible Outlook data file (PST, OST) and you want to convert it to another format, then go for the amazing RecoveryTools PST File Conversion Tool. It supports all types of files and provides 35+ saving options with advanced features.

Why Export PST from OWA?

There are several reasons why you might want to export emails from Outlook Web App to PST:

• Backup and Archiving: Exporting to PST creates a local copy of your emails, providing a backup in case of data loss or corruption.
• Migration: If you're switching from Outlook Web App to a desktop Outlook client, exporting to PST facilitates the transfer of your data.
• Organization and Accessibility: PST files can be easily organized and accessed using desktop Outlook, offering more features and customization options than OWA.

Important Note: Here we have explained only two steps of the manual method. For complete steps, you can check out this blog: How to create a PST from Outlook Web App, and here you will get complete information and a step-by-step guide to export PST from OWA format.

How to Export Emails from Outlook Web App to PST?

Desktop Outlook allows users to connect to any IMAP-based email service through the Add Account option, so you can add OWA by providing login details. All the steps are given below in detail:

Step 1: Configure Outlook Desktop

1. Open Outlook desktop.
2. Go to File > Add Account.
3. You'll need to enter your email address, password, and server information.
4. Lastly, click on the Finish button.

Step 2: How to export PST from OWA?

Step 1: Go to the File tab in Outlook Windows.

Step 2: Choose “Open & Export” > “Import/Export”.

Step 3: Choose “Export to a File” and click Next.

Step 4: Select “Outlook Data File (.PST)” and click “Next”.

Step : Select whether to include subfolders or only the selected folder.

Step 5: Choose a location to save the new PST file and give it a name. Click Next.

Step 7: Click Finish to export emails from Outlook Web App to PST.

Additional Notes:

• You can also export entire folders by dragging and dropping them onto the PST file in Outlook desktop.
• For large email accounts, the manual process can be time-consuming. Consider using a third-party tool for faster and more efficient exports.
• If you encounter issues during the process, check your Outlook Web App account settings and ensure you're using the correct server information.
• Always create backups of your PST files to prevent data loss.

Drawbacks of Manual Methods

• Time-Consuming: The manual process can be time-consuming, especially for large email accounts.
• Technical Knowledge: It requires some technical understanding of Outlook and PST files.
• Limitations: The manual method may have limitations in terms of exporting specific folders or filtering emails.

How to Export Emails from Outlook Web App to PST Automatically?

While the manual methods described above work, they can be time-consuming and require some technical knowledge. Here's where third-party tools like RecoveryTools Outlook.com Backup Tool can offer advantages to export PST from OWA:

Benefits of Using Alternate Solution Over Manual Methods

• Faster and Easier: Streamline the export emails from Outlook Web App to PST process, saving you valuable time.
• Selective Export: Choose specific folders or email categories for export.
• Advanced Filters: Filter emails by date range, sender, recipient, or keywords for targeted backup.
• Multiple Formats: Export PST from OWA including various formats like PST, EML, and MSG, depending on your needs.
• Batch Processing: Efficiently export data from multiple Outlook.com accounts simultaneously (paid versions).
• User-Friendly Interface: Easy-to-use interface simplifies the entire export emails from Outlook Web App to PST process.

How to Export PST from Outlook Web App?

• Step 1: Download and start the solution.
• Step 2: Provide login details of OWA.
• Step 3: All the folders/subfolders will load.
• Step 4: Check the needed data folders.
• Step 5: Choose PST as your saving type.
• Step 6: Apply filters and browse the path.
• Step 7: Lastly, press the Backup button.

FAQs on Exporting Outlook Web App Emails to PST

1. Can I export all my Outlook Web App emails at once?

Yes, you can export all your emails at once. However, for large accounts, it might take some time. Consider using a third-party tool for faster exports.

2. Is it safe to export PST from OWA?

Yes, export emails from Outlook Web App to PST process is generally safe. Ensure you're using a reputable third-party tool or following the correct manual steps to avoid data corruption.

3. Can I export only specific emails or folders?

Yes, you can selectively export emails or folders using both manual methods and third-party tools. This allows for targeted backups and organization.

4. Can I import the exported PST file back into Outlook Web App?

No, PST files are specifically designed for desktop Outlook clients. You can't directly import them into Outlook Web App.

5. What should I do if I encounter errors during the export process?

If you face errors, double-check your Outlook Web App account settings, ensure you have the correct server information, and try restarting Outlook. If the issue persists, consider using a different method or contacting technical support.

6. Is it possible to export my Outlook Web App emails to a cloud storage service?

Yes, you can export PST from OWA and then upload the PST file to a cloud storage service like OneDrive, Google Drive, or Dropbox for easy access and backup.

7. Are there any limitations to export emails from Outlook Web App to PST?

While there are generally no limitations, for very large accounts, the export process might take a long time. Additionally, some third-party tools may have restrictions based on the version or plan you're using.

Conclusion

export emails from Outlook Web App to PST process is a valuable way to create backups, facilitate migration, and organize your data. While manual methods are possible, third-party tools like RecoveryTools Outlook.com Backup Tool can significantly streamline the process, offering additional features and efficiency.

By carefully considering your needs and choosing the appropriate method, you can effectively export PST from OWA, ensuring data security and accessibility for the future.