How to Export Outlook Emails to Excel with All Data?

Summary- Are you tired of searching for solutions to convert Outlook emails to CSV file with date and time information? If yes, then have reached the right article. In this technical write-up, we are going to discuss how to export Outlook emails to Excel with all pieces of information. So, without wasting your valuable time, let’s get started with the write-up.?

Outlook and Excel serve different purposes. Outlook is an email client for sending and receiving emails, and it also manages data like contacts, calendars, notes, and journals. On the other hand, Excel is a spreadsheet application used primarily for calculations and data management.?

Despite these differences, many Outlook users search for ways to export emails to Excel. If you're one of them, your search concludes here. In this write-up, we'll cover both manual and professional methods to export Outlook emails to Excel spreadsheets. Read through the entire write-up to find the method that works best for you. But before beginning with the write-up, let’s understand this concern with the help of a real-time user question.?

User Query

Hi, I’m Jason. I'm trying to export all my Outlook emails into an Excel spreadsheet, including the date and time they were sent. I’ve tried looking online for ways to do this but can't figure out the steps. I’m not very familiar with Outlook. Therefore, I would really appreciate it if somebody could describe to me how to do this simply. Thank you so much!

Why Do Users Want to Export Outlook Emails to Excel Spreadsheet?

There are numerous reasons available that define why users want to convert emails from Outlook to CSV format. Below we have noted some of the ordinary reasons that specify why users want to complete this task.?

• Exporting email data from Outlook to Excel permits companies to explore administrative and operational data to acquire useful insights.
• Users may want to export Outlook email messages to Excel to back up all their data or move to another email provider or server.
• Exporting emails in bulk from Outlook to Excel can be more efficient than manually copying and pasting information, especially when dealing with large volumes of data.
• Excel provides advanced filtering and reporting capabilities, which makes it easier to analyze and operate email data in ways that may not be possible within Outlook.
• Excel files can be easily shared and collaborated on with team members, facilitating communication and coordination across departments.
• Excel’s flexibility enables you to create custom templates and formats tailored to your specific business needs, making it easier to extract and analyze the data you need.
• Exporting emails to Excel allows you to store and manage large volumes of data in a structured format, reducing clutter in your Outlook inbox and improving organization.

How to Convert Outlook Emails to Excel by Using Manual Solution?

1. Launch MS Outlook on your local desktop system.?

2. Next, navigate to the “File” and press the “Open & Export” tab then, choose “Import/Export”.?

3. Now, hit the “Export to a file” and press the “Next” button.?

4. Then, select “Comma Separated Values (.csv) and hit “Next”.?

5. Choose the emails or the whole mailbox that you desire to export and hit “Next”.?

6. After that, browse and specify a destination location where you want to save the exported file and press “Finish”.?

Finished! By following these steps you can export PST files to Excel Spreadsheet manually.

Drawbacks of this Method

This manual method comes completely free of cost and also it might seem easy and simple but, let us tell you that this method has multiple drawbacks such as it is lengthy, complicated, and only allows the conversion of one Outlook email to CSV at a time. If you have multiple PST files, the process must be repeated, making it inefficient. Additionally, the manual approach is prone to human error, increasing the risk of data corruption or loss, and requires technical expertise for better results.

How to Export Emails from Outlook to Excel Sheet Using Python Language?

If you have coding expertise, you can use Python to read Outlook emails in Excel. However, this method is not recommended, as even small mistakes in the process can lead to errors.

If you still want to use the Python language to export Outlook emails to Excel, then you can follow the below-mentioned steps. However, before proceeding with steps, ensure that you have all the necessary resources that are required for the exportation process.

Prerequisites:

1. Install the win32com library using pip: pip install pywin32
2. Ensure Outlook is installed and configured on your system
3. Familiarize yourself with Python basics and the win32com library

Script Code:?

import win32com.client

import os

# Set Outlook application and namespace

outlook = win32com.client.Dispatch("Outlook.Application").GetNamespace("MAPI")

# Set source folder (e.g., Inbox) and destination Excel file

src_folder = outlook.GetDefaultFolder(6)? # 6 = Inbox

dst_file = "outlook_emails.xlsx"

# Create Excel workbook and worksheet

xl = win32com.client.Dispatch("Excel.Application")

wb = xl.Workbooks.Add()

ws = wb.Sheets(1)

# Iterate through emails in the source folder

for msg in src_folder.Items:

????if msg.Unread or msg.Senton.date() == datetime.date.today():? # Filter by unread or today's emails

????????sender = msg.SenderEmailAddress

????????ws.Cells(ws.Rows.Count, 1).End(-0x1).Offset(1, 0).Value = sender

# Save Excel file

wb.SaveAs(os.path.join(os.getcwd(), dst_file))

xl.Quit()

Drawbacks of this Method?

• Both methods require a good understanding of Outlook’s MAPI and COM interfaces, as well as Python programming.
• Exporting large numbers of emails can be slow and memory-intensive.
• You’ll need to implement robust error handling to handle cases where emails are corrupted or Outlook is not available.
• The script may not work seamlessly across different Outlook versions or platforms, for example, 32-bit vs. 64-bit.

How to Export Outlook Emails to Excel by Using Automated Solution?

As we can see, both of the manual solutions come with various drawbacks, which are cumbersome to follow and not suitable for the users. Therefore, to overcome these drawbacks, you can use an expert-recommended and reliable automated solution, which is Turgs Outlook PST File Converter.?

With the help of this utility, you can easily transfer all your Outlook email files to Excel spreadsheet quickly and securely. This software is capable of preserving all your Outlook email details and properties during the moving process. Additionally, this toolkit provides numerous filtration options to users to export their data selectively.?

How to Convert Emails from Outlook to CSV Easily?

Step 1: Install and launch the automated software on your local system.?

Step 2: Now, upload Outlook data files on the software by using the dual selection option.?

Step 3: Next, choose the mailboxes that you desire to export.

?

Step 4: Here, select the saving option as “CSV” from the drop-down list.?

Step 5: After that, apply filters to export data selectively as per your requirement.?

Step 6: Specify the destination location to save the resultant exported files.

Step 7: After completing all the settings, press “Convert”.

FAQs

Q1: Can I export Outlook emails to Excel??

Answer: Yes, you can export Outlook email files to Excel. There are manual methods using Outlook's built-in export feature, as well as the above-mentioned automated solution can simplify the process.

Q2: How do I export emails from Outlook to Excel with date and time?

Answer: To export Outlook emails into Excel with date and time:

1. Run MS Outlook and navigate to File > Open & Export > Import/Export
2. Choose "Export to a file" and select "Comma Separated Values (.csv)"
3. Select the folder containing emails you want to export
4. Choose a destination for the exported file
5. Click Finish Note that this method may have limitations, and an automated tool might provide more comprehensive results.

Q3: What information is included when exporting Outlook emails into Excel??

Answer: When exporting Outlook emails into Excel, you can generally retain data such as sender, recipient, subject, date/time, and message body. The exact fields may vary depending on the method used for export.

Q4: Is it possible to use Python to export Outlook email messages to Excel??

Answer: Yes, it's possible to use Python with libraries like win32com to export Outlook emails into Excel. However, this method requires programming knowledge and may not be suitable for all users due to its complexity and potential for errors.

Q5: Will exporting Outlook emails into Excel affect my original emails??

Answer: No, exporting emails to Excel creates a copy of the email data. Your original emails in Outlook remain unchanged and intact.

Q6: Can I export emails from multiple Outlook PST files to Excel at once??

Answer: While manual methods typically require you to process each PST file separately, on the other hand, the above-mentioned PST File Converter allows you to export emails from multiple PST files to Excel in a single operation.

Conclusion

In this write-up, we are going to discuss how to export Outlook emails to Excel with date and time information. Here, we have described considerable manual approaches to complete this job. However, as we can see the manual methods have various drawbacks, which are not suitable for the users. Therefore, it's a wise option to go for the automated solution. By using the automated solution you can easily export Outlook contacts to Excel or CSV files. Additionally, the automated software provides a free trial version of the utility to users to try the features and capabilities of the toolkit.?