Expense Management Module Expense Report Process - Part 2

Hello Everyone, Welcome to 2nd part of the Expense Management module series.

In this blog, we are going to cover the standard process of initiating the expense report till the payment i.e. Expense to Pay. For the setups, please refer to Part 1 of this blog series.

Let's start this

1- Create Expense Report

• To create an expense report, go to Expense Management > My Expenses > Expense Reports.

• Here, click on a new expense report

• Select the Purpose of an expense report, and the Vendor account that is associated with an employee.
• Then Click on OK.

2- Add Expense lines and details.

• Under the expense report, the next task is to add the expense line
• Enter the expense category, transaction amount, and currency.

3- Attach receipt details against lines.

• The attachment of the receipt is another supporting document that can be supported with expense lines and details.
• To attach the receipt, Click on Go to Drop down and select Details.

• Under the receipt tab, click on the upload and attach a new receipt.

• From the Browse, Select the file from the system, add notes if required, and click on Upload.

• Once this is done, we can see the attachment is now complete.

4- Submit for Approval

• Once all the expense lines and details are included along with the attachments, they can be submitted for approval.
• To do this, click on the Submit button in the action pane.
• Enter the comment and click on the submit.

5- Review and Approve

• As we can see that the expense report status is “in review”.
• The approval hierarchy will review the expense report and will approve if the information is complete.

6- View Approved expense accounting transactions.

• Once the expense report is approved, the status is changed to “Process for payment.”

• The voucher of the expense report can also be viewed.

7- Process payment

• Then, we will proceed with the payment of the expense report.
• To do this, Go to Accounts Payable> Payments > Vendor payment journal.

• Click on New, Select the journal name, and Click on Lines.

• Enter the vendor account and click on settle transaction to select the invoice.

• We will Select the transaction that has been created earlier and click on Ok.

• Once the invoice is marked, we will enter the offset account type as “Bank” and select the Bank Account “Exp Pay”.

• Once this is completed, we will Post the journal to settle off the expense report.

That's all for the day.

If you have any feedback feel free to share

Regards

Ammad Jawed

D365 Finance Functional Consultant

Contact # +92 3352278881

Email # [email protected]