Event planning tips for beginners...
Imagine Events
We are a highly experienced event management and production company, providing services in the UK and internationally.
... or when it's not your normal job to organise a corporate event but you've been given the task!
If you've been given the task of organising a corporate event and it's your first time or maybe not your normal job, don't panic! It's definitely possible to do a great job, even if you're a beginner. Here are a few tips to help you get started:
Start by defining your goals and objectives
What do you want to achieve with this event? Are you trying to launch a new product, build brand awareness or network with potential customers? Once you know your goals, you can start to develop a plan to achieve them.
Set a budget
This is important for any event, but it's especially important for corporate events, as there can be a lot of costs involved. Be sure to factor in the cost of the venue, food and drinks, speakers, entertainment, and other expenses.
Choose a date and time
It's important to choose a date and time that works for your target audience. Consider their schedules, as well as any other big events that may be happening on the same day.
Find a venue
The venue is one of the most important aspects of any event. Choose a venue that is the right size for your event and that has the accessibility, amenities and parking you need.
Send out invitations
Once you have your date, time, and venue set, it's time to start sending out invitations. Be sure to include all of the important details, such as the date, time, location, dress code, and all the RSVP information.
Plan the food and drinks
Food and drinks are an important part of any corporate event. Make sure you plan the menu carefully and make sure you have enough food and drinks for everyone.
Plan the activities
What kind of activities will you have at your event? Will there be speakers, entertainment or networking opportunities? Be sure to plan activities that are relevant to your target audience and that will help you achieve your goals.
Promote your event
Once you have everything planned, it's time to start promoting your event. You can promote your event through your internal email, bespoke invites, social media, email marketing or even paid advertising.
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Execute the event
On the day of the event, be sure to arrive early and set everything up per your plan. Make sure you have a team of people who can help you with the logistics of the event.
Evaluate the event
After the event, take some time to evaluate it. What went well? What could have been improved? This feedback will help you plan better events in the future.
Some extra tips for you:
Delegate
If you have a team of people to help you (we are here for you if you need us), this will free up your time so you can focus on the most important aspects of the event (and your day job).
Be flexible
Things don't always go according to plan, so be prepared to be flexible and make adjustments as needed - we are used to last minute changes!
Have fun!
Event planning can be a lot of work, but it should also be fun. Enjoy the process.
If all of this leaves you feeling overwhelmed, don't hesitate to contact our events team here at Imagine Events. We can help you with all aspects of planning, managing and executing your next event. It's what we love to do!
Why contact us as your event management partner?
If you're looking for a stress-free event planning experience, we can help you with all aspects of planning and executing your event, from choosing a venue to set design, theming and production to managing the logistics on the day of the event itself. We have an experienced team who can help you create an event that is both memorable and successful.
Here are some of the benefits of working with us:
Call the events team on 01908 582367 and let's talk about your next event!