Enhancing Rapid-Response Grantmaking: 6 Tips for Effective Crisis Support

In today's world, numerous communities across the globe are facing pressing and urgent needs, prompting grantmakers to prioritize rapid-response practices in their grant management processes. While grant management is inherently complex, multi-layered, and requires meticulous planning, the ongoing pandemic has demonstrated the critical need for funders to respond swiftly in times of crisis.

Turning these moments of crisis into opportunities for learning and improvement is paramount. It begs the question: What would a grant delivery process within 48 hours look like, and how would it differ from the traditional system? Furthermore, once the emergency subsides, which elements of rapid-response grants can be integrated into a more adaptive and relevant process? Grantmakers worldwide are reconsidering their policies and strategies to expedite aid to those in need.

Here are six essential tips for funders aiming to enhance their rapid-response grantmaking efforts:

1. Pre-screen Applicants with an Eligibility Quiz:

During crises, time is of the essence. To avoid unnecessary delays, implement an eligibility quiz to quickly identify applicants who meet your funding criteria. Focus on essential information and spare both your time and the grantee's from protracted application processes.

2. Streamline the Application Form:

If your grant application process is not already online, move it there immediately. For online forms, streamline and simplify the questions, keeping them to under 10. Use clear formatting, bold fonts, and a user-friendly typeface to minimize errors and guide applicants efficiently.

3. Set Up Automated Email Alerts:

Automate email alerts to keep applicants informed about the status of their application. This reduces the need for manual follow-up, ensuring applicants receive timely updates regarding their submissions.

4. Be Responsive and Engage Applicants:

Stay engaged with applicants by creating a section in the form where they can ask questions. Respond promptly and provide guidance when needed, fostering a flexible and helpful environment for grantees.

5. Train Staff and Provide Onboarding Resources:

Prepare your team for the rapid-response grant process by conducting training sessions and briefings. Equip them with the necessary tools to access information efficiently from a centralized platform or dashboard.

6. Rethink Grant Reporting Requirements:

In crisis situations, adjust your grant reporting requirements. Simplify the reporting process by replacing extensive, text-heavy reports with a concise form focused on collecting fundamental data. This streamlined approach ensures you can quickly measure your impact without overburdening grantees.

These moments of crisis have profound impacts on local communities, affecting various industries and individuals. From the arts to small businesses and recent graduates, the need for immediate relief is evident. As more organizations rally to support those in dire need, these tips can serve as valuable guidelines to make a positive impact on local communities swiftly and effectively.

Learn about how Submit can help your organisation make a rapid responses.