Enabling your AI transformation journey with Microsoft Viva
Transforming Work with AI: Microsoft Introduces Enhanced Copilot Features
“One of the biggest takeaways is that AI reinvention is a whole new way of working involving software and culture” says the Corporate Vice President at Microsoft after studying the behavior of consumers using AI at work and the challenges they are facing.
For this and a year after the launch of Copilot, Microsoft has announced the rollout of new capabilities to help enterprise-wide adoption of Copilot including the general availability of Microsoft Copilot Dashboard and Microsoft Copilot Academy, powered by Viva, which will be available to all Copilot for Microsoft 365 customers.
General Availability Announced for Microsoft Copilot Dashboard
The?Microsoft Copilot Dashboard?is an out-of-the-box report designed for business leaders to easily understand the impact of Copilot for Microsoft 365 by providing privacy-protected insights across every stage of your AI transformation journey. Building on the initial release at Microsoft Ignite, which included readiness and usage data across Microsoft 365 apps, this release offers additional pivots that combine Copilot usage metrics with organizational context and collaboration data, enabling deeper views of adoption and impact.
Copilot customers will have the flexibility to filter by attributes like department, teams, or roles, understand differences between groups, and compare those same measures between users and non-users. Viva Insights customers can use analyst workbench capabilities to dive deeper with custom reports, including incorporating data from other relevant sources.?And for a limited time only,?Copilot for Microsoft 365 customers will be eligible to access Viva Insights at no additional cost.??
Starting in 2024 Q3, the Copilot Dashboard will be available to all Copilot for Microsoft 365 customers at no additional cost with no Viva license request.
The dashboard is accessible through the Viva Insights app in Microsoft Teams, or the web app. Select the “Copilot Dashboard” option from the left navigation menu and start exploring results from your organization. Additionally, Copilot for Microsoft 365 customers will be eligible for a promotional offer that will provide access to all of Viva Insights, including Copilot Dashboard, as well as access to advanced insights and manager and leader insights.
In addition to having the right data-driven insights, successful AI reinvention often requires a change management strategy that includes arming employees with the right knowledge, developing clear and consistent communications, and understanding employee feedback to address any gaps or challenges. Microsoft Viva helps you develop employee skills, drive awareness, foster champions, and dig deeper into the impact of Copilot across your organization.??
Boost Employee Skills with AI knowledge and skills?
The Work Trend Index of Microsoft showed that 82% of leaders said their employees will need new skills to be prepared for the growth of AI. For this, Microsoft announces the availability of Microsoft Copilot Academy, where the learning experiences are centralized to supercharge the Copilot skills of the organization.
The Copilot Academy includes curated learning paths designed by Microsoft experts to help your employees discover, learn about, and use Copilot experiences effectively. The initial release features a combination of standard generative AI learning content (such as “Intro to prompts”) and a series of learning paths specific to Copilot for Microsoft 365 (such as “Summarize email threads with Copilot in Outlook”).
Copilot Academy is available in Viva Learning, the central hub for learning, so it’s easy to access, discover and share. Additionally, to help you develop a skillset related to AI tool usage like prompt engineering, Microsoft has developed a set of learning content available on?Copilot Lab?and?Microsoft Learn?that you can access today.
Create Excitement and Build Energy Around Copilot
Getting the word out, often and early, about new technologies like AI is key to successful change management. With Viva Amplify, an internal communications platform, you can elevate your Copilot messaging and energize employees by reaching them in the channels they use most often email, SharePoint, Microsoft Teams, and Viva Engage.?
Also, Microsoft has designed a new Copilot Deployment Kit in Viva Amplify, specifically to help you launch Copilot campaigns with ease. Your corporate communications team, your change team, or your early champions can use pre-built campaign templates to drive awareness, and help employees learn what it can do for them. It comes with pre-drafted content, videos, guides, and publications that can easily be customized and sent to help users learn about Copilot. And in the reporting tab, you have rich campaign analytics to understand engagement and where to make improvements.
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Expand the Copilot Conversation Within the Community
Fostering leadership communications and?AI champions?in the organization can also help accelerate Copilot adoption. Viva Engage?can enable leaders and community champions to share strategy, learnings, and experiences broadly with their organization.
In the coming weeks, Viva Engage will add built-in capabilities?to help accelerate the adoption, where admins can enable a new?custom-made Copilot community?with one click that launches an onboarding checklist, recommends pre-seeded content and conversation starters, and supports dynamic community membership based on your organization’s existing Copilot licensing allotment. ?
Corporate communicators or community managers can build campaigns for Copilot based on what people are talking about, so the conversation remains relevant and reaches the right people. As people post comments, Copilot can help draft responses and provide analytics around engagement, trending topics, reach, and sentiment. And people can use Answers in Viva to ask questions and find Copilot knowledge and resources around the organization. The new Intelligent Importer now generally available makes it easy to generate and add your question-and-answer for this community to support commonly asked questions.?
And lastly, new network analytics include detailed engagement metrics and theme extraction to show what’s trending and what’s top of mind for employees across all communities.
Develop a Comprehensive Understanding of AI Readiness, Adoption, and Impact
Innovative companies and early adopters keep up with their Copilot deployment by engaging employees through the journey, which includes continuously seeking employee feedback and making the right adjustments to manage a successful rollout.
In addition to using Viva to measure organizational-wide employee engagement on your AI transformation strategy, Microsoft has introduced new research-backed Microsoft Copilot Impact survey templates in Viva Glint and Viva Pulse designed to gauge sentiment on how Copilot is impacting employees while benchmarking those insights against industry research. The survey results will integrate directly with the Copilot Dashboard so that talent and business leaders can see the data in a unified view.
Questions will include:
By combining workplace collaboration and behavioral insights with employee survey data, Microsoft customer, dentsu, one of the top creative media companies in the world, was able to see the direct value and productivity impact of Copilot on its workforce.
“Our recent analysis shows employees are saving at least 15 minutes, if not 30 minutes a day by using Copilot. We are seeing a noticeable shift in how they are using the technology, spending less on meetings, emails, calls, or chats, using the time they get back to focus on deep work without interruptions and to invest in their teams.”
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