Embracing Non-Linearity in Project Management

What do we mean by non-linear?

In the realm of complex systems like a multi-project environment, as complexity rises, unexpected events happen all the time. This phenomenon isn't just theory; it's a reality of multi-project management.

Imagine managing 500 projects with 6,000 resources. The interconnections and dependencies create complex networks where predictability fades. It's similar to the unpredictability of weather, a classic example of a non-linear dynamical system.

Navigating this complexity requires simplification, strategic mental models, and real-time control. The unexpected event can strike at any moment, often when least expected. It's fundamentally unmanageable in a linear sense, much like scaling an application beyond its limits.

Let's rethink how we approach non-linear challenges in project management – embracing complexity while fostering focus and strategic simplicity. What are the lessons of this in a multi-project environment?

• Use buffers for unpredictable situations;
• Control resource performance in real-time and analyze it from the historical perspective;
• Follow project and task priorities;
• Instead of scattering resources over numerous projects, which increases complexity, let them be focused on a few critical tasks within one project at a time before moving on to the next.

This strategy not only reduces complexity but also enhances efficiency and improves project outcomes. By allowing people to concentrate on fewer tasks, we create a more manageable and productive work environment.

This is the abstract from the webinar "Project Management Disasters in Enterprises" with Jan Hindrik Knot , which you can watch on YouTube: https://www.youtube.com/watch?v=_yUmO0WhMhQ&t=7s