Email Migration for Businesses: Scope of Work Planning
Arun Jyothi
Digital Marketing Manager | Driving Lean Growth Through Insights/AI-backed Inbound Marketing | Hyper scaling Inbound Lead Generation | SaaS?? | Product-based | AI??
When working on your company’s email migration plan, creating the scope of work is undoubtedly one of the biggest priorities to focus on. With a properly planned scope of work, your team can lay a solid foundation for the overall migration roadmap.?
In this brief guide, you can explore all the essentials of planning a proper email migration scope of work. ???
Mailbox Migration ?
One of the primary areas to focus on when planning the email migration’s scope of work is mailbox migration. Almost often, the decision on the number of mailboxes to migrate significantly depends on the migration use case. ?
For example, if your company is planning to migrate from Gmail to Outlook to consolidate into Microsoft 365, it’s best to migrate all the mailboxes if the plan is to decommission Gmail and the entire Google Workspace license post-migration. ?
Email Metadata Preservation ?
When planning for an accurate replication of the source email platform in the target email platform, including email metadata preservation in the scope of work is a must. An advanced tool, such as CloudFuze’s email migration tool , can help you preserve mission-critical email metadata, such as: ?
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Email Attachments Migration?
Attachments are just as important as the email itself. Not migrating the attachments translates into the essence of the emails being lost. Therefore, make sure to add the migration of email attachments to the scope of work and ensure a complete migration. For example, when migrating from Outlook to Gmail , your team can decide to migrate attachments along with all the emails of entire users.? ?
Calendar Events, Metadata, and Timestamps Migration ?
Calendars are also an integral part of email-based collaboration for end-users. To retain the collaboration structure post-migration, migrate calendar events and re-sync them in the target email platform. It is often equally important to migrate calendar events’ metadata and timestamps. ?
Preserving calendar events and metadata becomes hassle-free with a capable email migration tool. CloudFuze offers some of the most advanced functionalities and enterprise-grade security in their email migration tool. You can connect with their team to learn further. ?