Email Archiving Myths and Facts: What You Need to Know

Email has become an essential tool for communication across the globe, particularly in most workplaces. But with the sheer volume of emails being sent and received daily, managing them has become overwhelming to most people. Additionally, legal and regulatory requirements usually mandate that organizations must retain email communications for a minimum of 7 years.

Email archiving is the process of securely storing email messages and attachments in a central location for long-term retention and easy retrieval. It is an effective solution for organizations that need to store and manage large volumes of emails, while also meeting regulatory and compliance requirements.

In this blog, we will talk about myths and facts associated with Email Archival and why should one choose IceWarp Email Archival over others.

Myth - Email archival is for legal compliance only

Fact - While compliance is one of the few reasons for archiving, it is also crucial to facilitate quick information search and retrieval, protect against data loss, and improve email handling efficiency.

Myth - Email archiving is expensive and complicated

Fact - While compliance is one of the few reasons for archiving, it is also crucial to facilitate quick information search and retrieval, protect against data loss, and improve email handling efficiency.

Myth - Email archiving is expensive and complicated

Fact - With the technological advances and cloud archiving solutions, (like IceWarp Email Archival) are now more accessible and profitable than ever. Additionally, complexity can be reduced by choosing archiving solutions that are intuitive and easy to use.

Myth - All email must be permanently archived

Fact - it is essential to establish retention policies that determine how long emails should be kept based on regulations and business needs

Myth - Email archiving equals back up

Fact - Although both practices are important, they serve different purposes. Email archiving focuses on long-term data storage, while backups are for quick data recovery in case of loss or system failure.

Myth - Email archiving is the sole responsibility of IT department

Fact - Email archiving is an organization-wide responsibility. All departments must be aware of the archiving policies that apply to their area and comply with the established guidelines. In addition, compliance, legal, and human resources teams must also be involved in defining policies and properly managing email archiving.

We are sure post decoding the myths of email archiving and implementing it in your organization may be a daunting process, but it’s well worth the time and effort. Experience all the benefits of email archiving with IceWarp Advance Email archiving solution, built for businesses of all sizes. Stay compliant, speed up your eDiscovery, and retain all of your business data in one easy-to-use solution.