Elevating Site Success: Insights from the SOS August 2024 Roundtable

Hello, fellow site owners and clinical research professionals! Our August 2024 SOS (Save Our Sites) roundtable with Dan Sfera Ashley Margo, BS Monica Cuitiva B.S, B.A ., CRC Judy Galindo Chris Sauber Brad Hightower was a powerful reminder of the critical role we play in the clinical research landscape. As site owners, we understand the unique challenges we face, particularly when it comes to business development (BD) and maintaining strong, sustainable operations.

The Importance of Business Development

At the heart of our discussion was the concept of business development. For many of us, securing a steady flow of studies is both an art and a science. It requires not just finding the right opportunities but also maintaining the relationships and reputation that ensure our sites are top-of-mind when sponsors and CROs are looking for partners.

During the roundtable, several strategies emerged that have proven effective in securing more studies:

1. Creative Outreach: Traditional methods like responding to feasibility questionnaires are essential, but they’re not enough. Some of our members shared how they’ve leveraged platforms like LinkedIn to identify and connect directly with key decision-makers at sponsor companies. This proactive approach can often bypass the usual gatekeepers and get your site in front of the right people.

2. Networking with Other Sites: Collaboration between sites can be a powerful tool. By sharing leads and contacts, we can help each other tap into opportunities that might otherwise be missed. This peer-to-peer networking not only expands our reach but also strengthens the community of site owners.

3. Business Development Tools: Effective management of your pipeline is crucial. Whether you’re using a CRM or simply a well-organized spreadsheet, keeping track of your leads and follow-ups can make the difference between landing a study and missing out. Some of our members shared their experiences with different tools and emphasized the importance of consistency in outreach efforts.

Reputation Management: A Key to Sustained Success

Another critical aspect of business development is reputation management. A site’s reputation can be its most valuable asset—or its biggest liability. Sponsors and CROs are more likely to return to sites they trust, which means every interaction counts.

1. Building Strong Relationships with Sponsors: The relationship you build with your sponsors and monitors can lead to repeat business. It’s about more than just delivering on the study; it’s about being responsive, professional, and easy to work with. When sponsors have a positive experience, they’re likely to recommend your site for future studies.

2. Professional Presentation: How you present your site to potential sponsors matters. A polished, professional presentation—whether it’s a pitch deck, a feasibility response, or just a well-crafted email—can set you apart from the competition. It’s not just about the content; it’s about demonstrating that your site is organized, reliable, and ready to deliver.

3. Attention to Detail: Small details can make a big difference. From the tone of your emails to the accuracy of your documentation, showing that you care about the finer points reflects well on your site. This is especially important when dealing with corporate sponsors who expect a certain level of professionalism.

Moving Forward: The Path to Continued Growth

As we move forward, it’s clear that business development and reputation management will continue to be critical for site success. The insights shared during our roundtable highlight the importance of being proactive, creative, and detail-oriented in all aspects of site management.

While our discussion focused on these practical strategies, it’s also about fostering a mindset of continuous improvement. By staying engaged with our peers, learning from each other’s successes and challenges, and always looking for ways to enhance our operations, we can ensure our sites remain competitive and successful in a rapidly evolving industry.

Call to Action: Join Us at the SOS Conference

If these topics resonate with you, we invite you to continue this conversation at the upcoming SOS Conference, scheduled for March 13-15, 2025, in Oklahoma City. This conference is designed specifically for site owners who are serious about advancing their business development strategies and building stronger reputations. It’s a unique opportunity to network with peers, share insights, and learn from industry leaders who understand the challenges we face.

Don’t miss out on this chance to be part of a movement that’s redefining what it means to be a successful site in today’s clinical research landscape. Register now at [SaveOurSites.com ](https://www.saveoursites.com ) to secure your spot and take advantage of our early bird rates.

We look forward to seeing you in Oklahoma City and working together to shape the future of our industry!