electronic archiving

When an institution or a specific entity decides to purchase an application or software system for electronic archiving, this baffling question comes to the minds of the institution’s managers and decision-makers, what is the best electronic archiving system? Perhaps the most important of them is the financial cost for most institutions.

?International and well-known document and document management applications are usually expensive and expensive. These applications are large, complex and many functions. They are designed to cover all the work needs of all beneficiaries within the institution or entity. Therefore, using and dealing with them requires trained employees, and even specialized in managing and maintaining them, and this will add a lot of costs. The institution must during the period of using this application, and it cannot be relied on a single application for life, there are always changes in the systems or needs of institutions and companies, which may require some to move from one application to another, and this means the loss of the large investments that were paid before.

?Therefore, the advice to everyone is to search for the appropriate application for his need first by identifying the features he really needs, and not those he thinks he needs or heard that they are important functions, just because they are important does not necessarily mean that they are important to your organization or that you may use them during the period of using the application, so why pay money In exchange for things that you may not use all the time, in addition to that, you may need experts and technicians to be able to adapt them to suit your organization's systems.