Effective organization and time management skills

There are always more tasks than the available time, whether they are personal, professional, recreational, scientific, developmental or even hobbies, and a person’s life may end, and he has not accomplished everything he planned, leaving it to others to complete his career, and here comes the role of managing or organizing time It means the process of planning and exercising conscious control over the time an individual spends in accomplishing many tasks, with the aim of increasing his effectiveness, efficiency and productivity

Is time management important? Time management does not only aim to accomplish tasks, but rather to arrange them in order of priority, and implement them according to this priority in the first place, so time management is a very important task because a person finds in front of him a large number of tasks most of the time. Walk randomly. For example, if one of your tasks is to get a job, you need the time to update your resume, search for job advertisements and companies, and prepare for interviews, and you must allocate time for each of those tasks as appropriate, for example, if you find a short time between two tasks Two big ones, you can complete one of the short tasks such as updating a resume

What are time management skills? Time management skills that you must have, for example: 1. Organizing makes you aware of the tasks that need to be completed and their timing, and organization here means having a notebook divided into topics, a calendar with your appointments, or arranging papers so that they are easily accessible and other things that you find appropriate to your lifestyle or the nature of your tasks. Read also: Learn about organization skills and the best ways to develop those 2. Priority Evaluate and prioritize responsibilities and tasks A skill essential to successful time management, for example you can finish short quick tasks first and then move on to longer tasks, or finish simple and then more complex, or urgent before future, Or so you can see, there are no strict rules here, it is flexible. Also read: Multitasking skills: what they are and how to develop those 3. Defining the goal The first steps to reaching the goal is to define it and then know the way to it, and you will not be able to achieve anything by looking at the top of the pyramid, and you have to divide the big tasks into smaller tasks with a specific time range to build them together Like LEGO pieces until the objective of the mission you need to accomplish is completed. Read also: Everything you need to know about Goal Setting 4. Planning is a cornerstone of time management skills, essential for charting the course of your day, scheduling meetings, shopping, fixing a car, keeping track of kids' school, and other never-ending tasks.

What are the methods of time management? 1. Mind Maps many people prefer to use mind maps to divide and subdivide tasks instead of confusion and randomness to enjoy peace of mind. It is like “cutting” the tangled information in your mind and “pasting” it into a mental map so that your mind can devote itself to completing your tasks one by one. There are many mind mapping software and websites out there, but you can simply use the popular MS PowerPoint for that. Read also: Everything you need to know about mind and thinking maps, their benefits and how to draw them 2. Notebooks You can write whatever you want in your diary such as random questions that come to your mind all the time, shopping list, car parts, or job skills. You do not need a paper or a pen and cross out the words from time to time, you can use dozens of applications on your mobile phone, and we explain to you the Google Keep application for its simplicity and effectiveness, and you can link it to your account and update the notepad automatically, so that if you lose data on your phone, you can easily restore it.

3. Calendar If you attend a lot of meetings, whether inside the halls or on the Internet, and if you meet a lot of people, there is no doubt that you may get confused and may forget one of the meetings, which may harm your reputation or cause great damage to you, and here comes the importance of the calendar that arranges your appointments for you It sends you an alert when it's approaching or when it's due, and we recommend a Google Calendar for its ease and ability to sync to your account automatically.

How do I create a time management schedule? There are several ways to create a time management schedule, the most famous of which is the Stephen Covey Matrix, author of The Seven Habits of Highly Successful People. Covey arranges tasks according to their importance and urgency, for example in the following table: Car maintenance is important and urgent Visiting the girl's school is important but not urgent Shopping is not important but urgent Watering the plant is neither important nor urgent

??????????????????# Amr Ibrahim Mahgoub