E-Signatures! Why All The Fuss?

Ok... we aren't quite in a fully digital world yet! We still have offices with printers and scanners, and mail / courier deliveries. Maybe one day these items will be a thing of the past.

For most companies, we are still caught in the trap of waiting for weeks for a piece of paper to be returned to use with 'wet ink'. Why? Because "that's the way we've always done it".

So, most companies are used to, and happy with long processing times, delayed response times, slow review and processes and poor accessibility and sharing procedures.

So what is an e-signature?

An e-signature is a legal concept, used to capture a person's intent to be legally bound by the terms of an agreement or contract.

We've all heard the many reasons why companies and firms should move towards e-signature. These reasons include :

• Cut costs - eliminating paper costs, printing, stationery...etc These manual steps cost money!
• Maintaining compliance - The legal framework is enough flexible to adjust to new regulations. E-signatures are now also being used to detect and prevent fraud.
• Improve retention of customers - It provides a better customer experience.
• Drive performance - Increasing the success rate of closing business by offering products and services faster.
• Reduce the risk with error free transactions - The e-signature contributes to eliminating errors and any missing data / signatures through enforced business rules.

LEGAL AND REGULATORY ACCEPTANCE

Within the EU, the e-signature is based, protected and developed under specific laws and regulations.

In the EU, we rely on the eIDAS (Electronic Identification, Authentication and Trust Services) regulation. This replaces the EU directive and applies uniformity to all EU member states (July 2016).

The eIDAS is more broader than the directive, defining concepts like e-delivery, time stamps, website authentication...etc.

OPPORTUNITY

E-signature provides all businesses and firms a unique opportunity.

The Frama RMail solution not only allows you to capture e-signatures on any document such as a word doc, excel, PDF.... but you can also send the document ENCRYPTED, whilst also gaining a legal proof receipt to state that your recipient has received / opened the email successfully.

Frama RMail / RSign provides many opportunities for companies looking to improve their processes.

With GDPR approaching, now is the perfect time to discuss.

Please call me anytime to discuss, and arrange a virtual / face to face meeting.