E-Invoice Automation: Compliance and Cost Savings Made Easy with Pairsoft

Over 40% of invoices in the United States are still processed using paper, fax, or checks. While this marks a significant improvement from previous years, reliance on traditional invoicing methods continues to create inefficiencies that cost businesses time and money. According to the 2023 Ardent Partners Report, manual invoice processing costs businesses an average of $10 per invoice, compared to just $2 for automated invoices. Delayed payments, excessive staffing, and inflated overhead costs remain key challenges for companies that have not yet transitioned to e-invoicing.

Automate to Save Time and Money

E-invoicing systems automate the invoice lifecycle, from receipt to approval to payment. Here’s how they streamline operations and deliver measurable benefits:

• Faster Processing: Automation reduces invoice processing time from weeks to mere hours or even minutes. This not only speeds up payment cycles but helps businesses capitalize on early payment discounts and avoid late fees.
• Cost Reduction: By eliminating paper, ink, and mailing costs, e-invoicing can help businesses save significantly. The National Health Service (NHS) in England documented savings of $2.3 billion over six years after adopting an automated e-invoicing system.
• Staff Efficiency: Northgate Information Systems cut its support staff from 15 to 5 through automation—freeing up valuable human resources for more strategic tasks.

• Eliminate manual tasks: Our AI-driven technology automates GL reconciliation, freeing up valuable time for your finance team.
• Increase accuracy: Reduce human error and enhance data reliability for better decision-making.

Compliance Made Easy

Global regulatory mandates on e-invoicing have expanded significantly. Adopting e-invoicing ensures compliance with stringent regulations, particularly in regions where e-invoicing is mandatory:

• EU Compliance via PEPPOL: The Pan-European Public Procurement Online (PEPPOL) system mandates e-invoicing for all public sector transactions in the European Union. This standard ensures seamless, cross-border invoicing and allows businesses to:
• Country-Specific Mandates:

Key Takeaways

• Time Savings: Automated systems lead to faster invoice processing, drastically reducing the lag between receipt and payment.
• Cost Savings: By eliminating paper-based processes, businesses can take advantage of discounts and minimize operational costs.
• Regulatory Compliance: Ensuring adherence to regulations like PEPPOL, France’s upcoming B2B mandate, and Brazil’s NF-e system can safeguard your business against penalties while providing peace of mind.
• Security and Integration: Leveraging government-approved e-invoicing platforms reduces fraud risks and enhances financial data security.

Stop letting outdated processes drain your resources. Transform your invoicing with e-invoicing solutions today. Tap into time and cost savings while streamlining compliance and security. For a tailored demonstration of our e-invoicing systems, get a free demo and start reaping the benefits of a paperless future.