e-Contract Use Case for Construction (feat. Daily Worker Contracts)

Managing employment contracts for daily workers in the construction industry can be challenging due to the short-term nature of these jobs, which leads to frequent contract creation and a significant volume of paperwork.

Delivering and managing contracts for numerous daily workers on-site is cumbersome. Each worker has different employment periods, making it challenging to tailor contract details individually. Additionally, physically storing and securely disposing of hundreds or thousands of contracts after expiration poses a logistical burden.

To address these inefficiencies, construction companies are increasingly turning to electronic contracts. In this post, we will discuss how the cloud-based electronic contract service, eformsign, streamlines the management of daily worker contracts and improves operational efficiency.

Why Are Electronic Contracts Necessary?

Employment contracts are necessary for all employees, regardless of their employment status—full-time, contract, or temporary. For daily workers, contracts should specify the employment period, work hours, wages, workplace, job description, and specific workdays. Failing to include these details can lead to fines of up to 5 million KRW.

Contracts for daily workers are short-term and need frequent updates and new contracts. Previously, this process involved requiring workers to visit the office or sending staff to construction sites to deliver paper contracts, which is inefficient, time-consuming, and costly.

Additionally, manually creating detailed contracts for each worker is a repetitive burden for administrators. Delaying contract preparation is not an option, as inaccurate contracts can result in fines. Moreover, these contracts must be stored for at least three years after termination, necessitating significant physical storage space and posing a risk of misplacement or damage.

How Does It Change Things?

Amendments to the Electronic Documents Act now give electronic employment contracts the same legal validity as paper contracts. Daily workers can use electronic contracts as evidence in case of industrial accidents and to ensure employer compliance with regulations.

Using electronic contract services simplifies the process of delivering employment contracts to daily workers. Administrators can send contracts in bulk via KakaoTalk, SMS, or email, allowing workers at various construction sites to sign them remotely. This approach reduces resource usage and improves efficiency.

eformsign enables administrators to quickly enter contract details for each worker, similar to working in Excel. This ensures accuracy and speed, allowing frequent updates without delays and reducing manual tasks.

Electronically signed contracts are easy to manage and securely store. There's no need to sort signed contracts manually; they are stored in document repositories and are easily searchable. Real-time management of contract status is possible, and reminders can be sent for pending signatures. Unlike paper contracts, electronically signed contracts are automatically stored in the cloud, eliminating risks of loss or damage.

By streamlining contract preparation, delivery, storage, and management, administrators can focus more on ensuring the safety and efficiency of daily workers on construction sites.

Easy, Convenient, and Accessible Anytime, Anywhere!

eformsign offers a versatile electronic contract service that works well with all kinds of documents used in construction companies, such as safety inspection logs, subcontractor agreements, and confidentiality agreements.

User information can be easily transferred into documents, similar to Excel, making it quick to prepare multiple documents. You can schedule documents for delivery on specific dates and times and track the progress of multiple document requests in real-time. The MS Office plugin allows Excel files with formulas and functions to be directly converted into electronic documents.

Customizable workflows allow you to adjust document creation, approval, and management to fit your specific needs. This supports unlimited participants and adjusts access rights according to roles. Documents can also be restricted to necessary external participants or reviewers, automating complex tasks easily. eformsign works on PCs, tablets, and smartphones, so you can access and create documents from anywhere.

All documents created with eformsign are securely stored in the cloud. You can search for documents using keywords and various criteria. Integration with Excel lets you update data in real-time and extract CSV files for versatile use.

Start your construction company's digital transformation with eformsign and experience the benefits of streamlined document processes, reduced repetitive tasks, and enhanced overall efficiency. As the first in the industry to achieve Cloud Service Security Certification (CSAP), eformsign guarantees secure and reliable electronic contract management.

Join top performers who trust eformsign for their electronic contract needs.

Ready to take the next step? Sign up now and try eformsign for free to experience the benefits of digital transformation firsthand!