Drive Permissions Tool Uses : Ending a business relationship

When you work with an external company over a long period of time, it’s likely that you’ll share lots of Google Drive documents with external contacts. This shared information may be relevant whilst you are working together, but may prove to be commercially sensitive or inappropriate once the project or business relationship has ended. How do you find all the documents across all your users which have been shared with all the contacts at the other organisation? And how do you stop those documents from being shared? The answer is the Google Drive Permissions Tool.

Drive Permissions can initiate a search to discover newly-created or shared documents across all your G Suite users. This shows all the internal and external email accounts which have at least one document shared with them. The list of accounts can be filtered, for example, to show all accounts from one or more domains. Administrators can then remove the sharing rights for all documents shared with all the users on these domains - automatically!

Not only does this help prevent data leaking out of the business, it helps you stay compliant with data protection policies such as GDPR.

Contact me for a demonstration of how the tool would work in your G Suite domain.

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About G Suite Tools

G Suite Tools Premium is a bundled set of online tools for Google G Suite users which includes Copy Folder, Filename Editor, Change Owner and Drive Permissions.

Copy Folder - Quickly make a copy of folders and files in Drive

Filename Editor - Use this tool to add a prefix or suffix to the names of files and subfolders within a Drive folder

Change Owner - Bulk change the ownership of your Drive Files

Drive Permissions - Discover who has access to your Drive documents, from outside or inside your organization, and change permissions