DOT LOGGING PROCEDURES, License Violations and Inspection Rules.

Used this as an example for all your drivers, remember if you train them the first time rigth, you will not have problems on how to do... Copy and paste and ad your company name.....

1.- Logs must be neat, readable and all white areas filled with recap hours. All drivers must turn in logs with their Trip Packs on completion of trips.

2.- Please use only black pens, no pencils or blue pens.

3.- Please call or visit your Safety Supervisor every month so that you may settle any violation that you may have and missing logs. You will have writing notifications on any violation, speeding, 10, 11, 14, 34 and 70 hour rule violation. Please log your fuel purchases and used on duty on logs even if it is your day off. .

4.- You have two inspections a day (Pre Trip and Post trip) please mark them at your logs, for team drivers you will only do Pre Trip, until you finish the run. When you finish the run the active driver will do a Post a Trip. Please flag all your Pre Trips at the beginning of your trip, every time there is a change of status please flag the city, mile larker, rest area or warehouse you are in. We need to have a clear view of the changed of status on your trip. You will have to do a changed of status every 4 or 5 hours.

5.- If you stop for more than 8 minutes in any area, you must flag it.

6.- Any DOT Inspections, accidents or citations must be log in line 4(on duty)

7.- Your speed every day must not be more than 5 miles below the state speed limit, in other words if the speed limit is 70 miles an hour. You must log and average speed of 60 to 65 miles an hour. You must always log the miles and actual hours driven and work for that day.

8.- You must be at least within 50 miles of Randal Mcnally from point A to B on your every day duties that you are marking on your logs.

9.- Sleeper berth, we at ( YOUR COMPANY) only comply with 8 to 10 hour sleep in Sleeper berth (second line in your log) or off duty. A continue 10 sleep or off duty must be in your log before you start driving. We do not accept the split shift logs.

10.- We at ( YOUR COMPANY)  do comply with the 1 hour lunch break, and must be in first line on your log.

HOURS OF SERVICE

( YOUR COMPANY) is committed in following Hours of Service Regulations. All DOT regulations must be observed for all Motor Carriers and Professional drivers, will follow the rules and regulations requirements. This will help you to avoid any DOT penalties and reduce fatigue on your driving.

SERVICE PROCEDURS IN HOURS

Driver cannot drive more than 11 hours following a 10 consecutive hours of duty. All the time that you are behind the wheel of the truck is considered driving or On Duty service time.

A driver must never drive after:

            *After 11 hours of driving.

*After completing a 14 hour rule after the 10 hour rule of rest (consecutive hours of sleeper berth or off duty)

34 HOUR RULED

Anytime a professional driver who obtains 34 consecutive hours off duty may reset his 70 hour clock. It can be done anywhere, as long as you have the 34 hour rule rest. DOT regulations do not specified how and where you get a reset.

70 HOUR RULE

You must observe the 70 hour rule after 7 or 8 consecutive day of work. You must always fill your recap so that you may know how many hours you have available to drive the next day. Please always let your dispatcher know how many hours you have available for the next load to make the arrangements of a power on for you.

7 HOUR RULE

You must log a 30 minute break at 7 hours of work, you will be in violation with a company policy ( by DOT rule is * hours)if you do not take a 30 minute break and if you do not update every four hours on duty in your paper log.

Commercial Driver License Disqualifications

Serious Traffic Violations
A commercial driver license (CDL) holder who receives two (2) serious traffic violations in a period of three (3) years is subject to disqualification of commercial driving privileges for a period of sixty (60) days. A person who receives three (3) serious traffic violations in a period of three (3) years is subject to disqualification of commercial driving privileges for a period of one hundred twenty (120) days. A serious traffic violation is a conviction occurring when driving any motor vehicle while holding a CDL.

Serious Traffic Violations are:

• Speeding 15mph or more above the posted speed limit
• Reckless driving
• Improper or erratic traffic lane change
• Following too closely
• Any traffic violation in connection with a fatal crash (As of 9-1-01)
• No Driver License
• Unlawful display/possession of Driver License
• Fail to display Driver License
• No Commercial operator license
• Expired Commercial operator license
• More than one (1) DL in possession - Commercial Motor Vehicle
• Domiciled over thirty (30) days - (CDL Operator who has resided in Texas more than 30 days and has not obtained a Texas CDL)
• Change lanes when unsafe
• Failure to yield right of way when unsafe
• Railroad violations

There are no reinstatement requirements for serious traffic violation disqualifications.

A person may be eligible to request an administrative hearing to contest the disqualification. 

37 Point Inspection Required For A Pre Trip and Post Trip

1. Choose the Inspection Site

• Select a safe location, paved, level, away from traffic, visible to traffic and able to support the weight of the

Vehicle.

• Avoid hills, curves, soft shoulders and construction sites.
• You must be visible to oncoming traffic.

1. Approach the Vehicle

• Observe the driver.
• Adhere to officer/inspector safety policies.
• Be alert for leaks, unsecured cargo.

1. Greet and Prepare Driver

• Identify yourself.
• Place chock blocks on the driver’s side.
• Explain this inspection procedure.
• Ensure engine is off.
• Check seat belt usage and condition.
• Observe the driver’s overall condition for illness, fatigue or other signs of impairment.
• Check for illegal presence of alcohol, drugs, weapons or other contraband.

1. Interview Driver

• Ask for the following from the driver: starting location, final destination, load description, time traveled, most

Recent stop, fueling location(s).

• Talk to the driver about the trip.

1. Collect the Driver’s Documents

• Medical Examiner’s Certificate (if applicable).
• Skill Performance Evaluation (SPE) Certificate (if applicable).
• Driver’s license, CDL, record of duty status.
• Shipping papers.
• Periodic inspection certificates, CVIP.
• Supporting documents: bills of lading, receipts, and other documents used to verify record of duty status.

1. Check for the Presence of Hazardous Materials/Transportation of Dangerous Goods

• Check shipping papers, placards, any leaks or spills, unsecured cargo, markings and labels.

1. Identify the Carrier

• Identify carrier using the following: vehicle identification, vehicle registration, insurance, driver interview.

1. Examine Driver’s License

• Expiration date
• Class
• Endorsements
• Restrictions
• Status

1. Check Medical Examiner’s Certificate and Skill Performance Evaluation (SPE) Certificate

• Check certificate date (valid for 24 months).
• Check corrective lens requirement.
• Check hearing aid requirement.
• Check physical limitations.

1. Check Record of Duty Status

• Hours of Service verification.
• 100 Air-Mile radius or 160 KM radius exemption.
• Accuracy of record.

1. Review Driver’s Daily Vehicle Inspection Report (If Applicable)

• Ensure the inspection report describes the identity of the vehicle and the presence of deficiencies/defects.
• Check for driver signature on previous inspection reports.

1. Review Periodic Inspection Report

• Ensure vehicle has passed the required inspection and has the required documents and decals.

1. Prepare Driver for Vehicle Inspection

• Explain the vehicle inspection procedure.
• Advise the driver in the use of hand signals.
• Check chock blocks.
• Prepared the vehicle, vehicle transmission in neutral. Engine off, key must be in the “on” position and release all

Brakes.

• Instruct diver to remain at the controls.

1. Inspect Front of Tractor

• Check headlamps and turn signals (do not use four way flashers to check turn signals) for improper color,

Operation, mounting and visibility.

• Check windshield wipers for improper operation (two wipers are required unless one can clean the driver’s field

of vision).

1. Inspect Left Front Side of Tractor

• Check left front wheel, rim, hub and tire.

1. Inspect Left Saddle Tank Area

• Check left fuel tank area.
• Check exhaust system.

1. Inspect Trailer Front

• Check air and electrical lines.

1. Check Left Rear Tractor Area

• Check wheels, rims, hubs and tires.
• Check lower fifth wheel.
• Check upper fifth wheel.
• Check sliding fifth wheel.
• Check lamps.

Caution: Never place yourself in between tires of tandem axles.

1. Inspect Left Side of Trailer

• Check frame and body.
• Check condition of hoses.
• Check van and open-top trailer bodies.
• Check cargo securement.

1. Left Rear Trailer Wheels

• Check wheels, rims, hubs and tires.
• Check sliding tandem.

1. Rear of Trailer

• Check tail, stop, turn signals and lamps on projecting loads.
• Check cargo securement.

1. Inspect Double and Triple Trailers

• Check safety devices: full trailers/converter dollies.
• Check the safety devices (chains/wire rope) for sufficient number, missing components, improper repairs and

devices that are incapable of secure attachments. Inspect pintle hook, eye and drawbar for cracks, excessive

movement and improper repairs.

1. Inspect Right Rear Trailer Wheels

• Check as in step 20.

1. Inspect Right Side of Trailer

• Check as in step 19.

1. Inspect Right Rear Tractor Area

• Check as in step 18.

1. Inspect Right Saddle Tank Area

• Check as in step 16.

1. Inspect Right Front Side of Tractor

• Check as in step 15.

1. Inspect Steering Axle

• Check steering system (both sides).
• Check front suspension (both sides).
• Check front axle.
• Check frame and frame assembly.
• Check front brakes (both sides).
• Check and mark push rods (both sides).

Note: Inform the driver that you are going under the vehicle. Enter the under carriage in view of the driver. (At front of power unit, rear of power unit and in front of trailer axle(s).

1. Inspect Axles 2 and/or 3 (Under Carriage of CMV)

• Suspension (both sides).
• Brake components (both sides).
• Mark all pushrods “S” cam brakes (both sides).
• Exit under carriage in view of driver.

1. Inspect Axles 4 and/or 5

• Same as step 29.

1. Check Brake Adjustment

• Ensure air pressure is 90-120 p.s.i.
• Have driver fully apply brake and hold.
• Measure and record all push rod travel.
• Identify size and type of brake chambers.
• Ensure brake lining to drum contact.

1. Test Air Loss Rate

• Apply brakes while the engine is idling, the governor has cut in and pressure is 100-120 p.s.i.

1. Test Low Air Pressure Warning Device

• Observe dash gauges while ignition is “on” and the driver is pumping the foot valve to approximately 60 p.s.i.

1. Inspect Tractor Protection System (This procedure tests both the tractor protection valve and the emergency brakes.)

• Have driver release brakes and disconnect both brake lines.
• Full brake application.

1. Check Steering Wheel Lash

• Measure steering wheel lash while wheels are straight and the engine is running.

1. Check Fifth Wheel Movement

• Prepare the driver and vehicle.
• Check for excessive movement.

Caution: If conducted improperly, this method of checking for fifth-wheel movement can result in serious damage to

the vehicle. Use caution and instruct the driver carefully.

1. Complete the Inspection

• Complete documentation.
• Conclude with driver.
• Follow correct and current OOS procedures (if applicable).
• Issue CVSA decal (if applicable).