Document security should not be an afterthought

There have been several real-life incidents where sensitive documents left unattended led to significant information breaches. Here are three examples where poor information security could have resulted in significant exposure to the related organisations.

Heathrow Airport USB Stick Incident (2017): A USB stick containing confidential security information was found on a London street. The drive held 76 folders with maps, videos, and documents detailing the airport’s security measures, including patrol timetables and routes, and the types of ID needed to access restricted areas. This breach raised serious concerns about the airport’s data security practices.?

NHS Contact-Tracing App Data Leak (2020): Details of the NHS coronavirus contact-tracing app were leaked after documents hosted in Google Drive were left open for anyone with a link to view. The exposed information included email discussions about the app’s features and delays, as well as presentations on the app’s design and functionality. This incident highlighted the risks of improper document sharing and access controls.?

United Nations Database Exposure (2024): A cybersecurity researcher discovered an unsecured database belonging to the United Nations Trust Fund to End Violence Against Women. The database contained over 115,000 sensitive files, including staffing information, contracts, letters, and financial audits of organizations aiding vulnerable communities. Exposure to such information posed significant risks to the safety and security of individuals in sensitive positions.?

These incidents underscore the importance of stringent data security measures and the potential consequences of leaving sensitive documents unattended or improperly secured.