Document Scanning - Why?

Why you should scan your documents!

Document scanning provides you with a way to convert paperwork into computer files. While there are many scanning devices that allow in-house office workers to perform this task, which can save you money, professional document scanning services are also available. When you’re deciding whether or not to use one of these services, take the following factors into consideration along with your budget. 

Storage Space

Paper documents can take up a significant amount of storage space, whether they’re stored in filing cabinets or boxes. If your company has a limited amount of storage room or if you’re trying to reduce the amount of paperwork you have on file, document scanning services can help. With these services, you can have these documents scanned and converted into files for more efficient storage on your company’s computers.

Convenience

When you have a lot of paper documents on file, being able to find what you need quickly and efficiently can be a challenge. Instead of having to sort through paper files in your office, you can easily find what you’re looking for when they’re stored as digital files. When you use professional document scanning services, you can have your files set up and organized on your computer for you, which helps you save time.

Time

Scanning paper documents for your business can take up a considerable amount of time depending on how much paperwork your company has. Having employees handle this task takes them away from being able to work on other projects, and it can end up taking more time than you planned. With document scanning services, you can let professionals do this task instead, so your employees can stay focused on projects.

Quality

Taking on a document scanning project for your entire company might save you money, but you could end up with poor quality. Whether you have employees who rush through the project or employees who aren’t knowledgeable enough about scanning, your project can cost you more in terms of time if you need to have documents scanned more than once. Using a professional document scanning service guarantees that you get high quality. You would have to consider the end product,

• Do you require a deeper enriched look to older documents? - use of grey scale
• How do you wish to store the images? - cloud, server, external portable devices etc.
• Indexing options - how do you wish to title the images, creating and locking the meta-data.
• Searchable PDF's - use of optical character recognition, for easy search of keywords, para-phrases and numerical ranges.
• Back up - ensuring your images are fully protected against loss or damage to PDF's.

Blutex Solutions offers a range of options when scanning your documents, one of our trained staff will help guide you through the process and ensure that your project is completed to your specification and satisfaction. Should you require advice on a scanning project, or if you are considering digitizing your documents, for friendly professional advice, contact Blutex Solutions.

Please feel free to browse www.blutex.co.uk or you can always email me at [email protected] I would be happy to assist.