Design a Daily Workflow with AI

Today's Concept: "Design a Daily Workflow with AI"

Let's talk about how to carry on a planning "conversation" with AI to increase your daily organization and workflow efficiency.

Two tools: Otter.ai and Perplexity.ai. I recommend them. Go get them the free versions if you don't have them. You may want to pay for them after you learn what they do. I'm not sponsored by either. I'm just a fan of the way they work, and want to clearly recommend them to you.

To design a daily workflow with the help of AI tools, you've got to begin a conversation with your AI.

It may go like this: "I want to partner with you to create a better outcome for each task I do at work. First, I'll explain the tasks I have on deck each day, and then I'll ask you to suggest ways I can get them done more efficiently."

You're explaining:

1) what you do, and

2) how you'd like to be helped by your AI agent in getting it done.

Many of you may be doing this kind of structuring already with ChatGPT from OpenAI, which is a fantastic tool with one limitation that may be important to know about. It does not "have knowledge of" the current status of AI tools in the marketplace.

One other small note: if you are using ChatGPT, it makes a lot of sense to pay for the ChatGPT Plus because of the added capabilities you will get - like privacy, and plug-ins. I'll explain the benefits of the Plus version another day.

For Step 1 above, you first need to really consider everything you do at work to get the greatest amount of help from AI.

This is where Otter.ai may be a great tool for you.

It is a Natural Language Processing Tool combined with Transcription, Text Search, and ChatGPT capabilities.

So, you can install it on your smart phone, then take a walk and talk to it to do a "brain dump." Just get everything out. Even with your ahs, and ums, and pauses.

You can do this wile you commute in your car. Or walk in the park. Or work out.

Just record everything on your mind when you think about work.

Otter will capture EVERYTHING.

And then you can ask it to SUMMARIZE and STRUCTURE.

You can ask it to PRIORITIZE based on rules you explain to it.

You can do all of this in Otter now, because it has added a ChatGPT function recently. But you may choose to just record there in the free version, and then head right to Step 2 with your text transcript.

For Step 2 above, you get your ChatGPT tool and you feed in your complete transcript, or your summary, or your list, covering all you do at work in a normal day, and then you ask it work with you as your "advisor" or "coach" or "mentor: or "agent."

You give it material to work with, and you assign it a role. And ChatGPT can do this very well, as long as you give it "chunks" or "modules" of information.

In other words, be clear, and don't give it to much all at once.

Give incrementally more instructions until you get results you like.

Perplexity.ai is an alternative to ChatGPT and I like it more for some of this work because it is automatically linked into the current 2023 information found on the Web.

Perplexity is also better for all types of research and learning, so when you ask it about AI tools that can help you in your specific workflow in your job, it will have access to the most current tools, many of which have only been created in the past Six Months!

All information on ChatGPT, at the base LLM level, is dated by two years and limited to 2021. See quote below from the ChatGPT 4 model itself.

So, ask Perplexity how to improve your workflow with AI tools, knowing that it has access to the most recent tools.

Use the "copilot" mode to allow it to suggest more questions you can ask ... so that you can learn faster.

Person of The Day

Aravind Srinivas, the founder and CEO of Perplexity AI, said the following:

"Technology is the biggest leveler to making Humanity Equitable.

A lot of people don't get it. And if intelligence is in abundance you no longer have to compete to be the highest IQ person in your class or something like that.

You can do stuff that's interesting and creative to you and learn from the AI."

Srinivas co-founded Perplexity AI with Denis Yarats, a former Facebook AI research scientist and ML engineer at Quora, and Andy Konwinski, the co-founder of DataBricks.

Quote of The Day

ChatGPT 4 says:

"As of my last update in September 2021, I don't have real-time access to databases, the internet, or any other external systems to fetch or browse current data.

My training data includes a wide range of sources, including websites, books, and other texts, to generate responses based on the information I've been trained on.

However, it's important to note that while I strive for accuracy, I can still generate incorrect or misleading information and should not be seen as a perfectly reliable source.

Always consult multiple sources when you need accurate and up-to-date information."

Real World

The two AI tools I describe above, with the simple "conversational" sequence I suggest, can lead you to find improvements in your daily workflow, and they can teach you new ways to do your work with AI assistance. Try them.

Tomorrow's Concept: Designing a Daily Workflow with AI

Tomorrow we are talking about Otter.ai and Zoom.com.

See you tomorrow!

Matt