How to Delete Multiple Emails in Outlook: A Quick Guide

In this modern era, we are surrounded by data, and handling this data is important. Managing data requires space to store it. A query has been raised to delete multiple emails in Outlook because Outlook provides only 5 GB of storage capacity. Deleting multiple emails is a straightforward process. Here in this blog, we will elaborate on the methods to eliminate the problems.?

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Top 6 Methods to Delete Mass Emails in Outlook

Below are the manual and easy-to-access methods described to delete several emails at once in Outlook.

1. Clearing Emails from a Folder

We will help you to clear the email folder with a single click. Let's see the steps to do it:-

• First, open the folder pane on the left side of the application.
• Next, Tap on the top left arrow to expand the folder.
• Now, right-click on folder to delete then click Delete All.
• Click Yes to move all deleted items into the deleted folder.

2. Delete Several Emails at Once in Outlook

There are two ways to delete several emails. Consecutive and Non-consecutive.

Below are the steps that will guide you to delete multiple emails in Outlook:-

• First select the folder from, Folder Pane, where to delete emails.
• For Consecutive deletion,

a. Tap on the first email then press & hold Shift Key.?

b. Click on the last email. These steps will auto-select all the emails.

c. Then, hit the delete key.

• For Non-consecutive deletion,

a. First, press and hold the Ctrl key.

b. Click on the emails that want to be deleted.

c. Then, hit the delete key.

These steps will help you to delete in one go.

3. How to Delete All Emails from a Single Sender in Outlook

Another method to delete multiple emails in Outlook is using the search box option. which allows users to search for a particular person or email address where we can perform the deletion step. Read below to know the process -

• Start by selecting the folder where all those emails are.
• Look for the search icon on the pane and click it.
• Select the option "Emails From the Sender".
• There will be a pop-up for the search bar. Write the email address of the person whose emails are to be deleted.
• Hitting Enter will show you all emails of that address.

After that, you can use the delete option to delete it.

4. Manually Deleting Mass Emails Permanently in Outlook

An easy way to forget about unnecessary email in Outlook. Scroll down to see the steps-

• Start by running the Outlook application.
• Then, select the folder and choose the emails you want to delete.
• Now, delete it by clicking right-click or by using the Shift+Delete button.
• A confirmation box will pop up to confirm it and delete it.
• At last, go to Trash and delete it from there.

5. Deleting Multiple Emails in Outlook Using Rules

Rule is a feature of Outlook that lets users customize their own sets of rules for any incoming or outgoing emails. Let's see the way to do it:-

• Run the Outlook application.
• Search for Rules in the Home tab.
• In Rules click "Create Rule" to manage emails as per your need. OR
• Click "Manage Rules & Alerts" to manage already created rules.
• Then Select the rule you want to use.
• Click OK to use the Rule.

Note: Uncheck/Delete the created Rules, because they will be applied to future incoming/outgoing emails.

6. Deleting Mass Emails in Outlook Using Expert Solution

The user may have faced an issue finding solutions. In this method we introduce a professional software, Cigati Outlook Backup Tool that helps a user to get rid of the problem related to freeing up space in Outlook. It allows you to preview the tree structure of Outlook email. This software has the feature to remove duplicate emails and delete emails from a set range of dates.

Steps to Delete Multiple Outlook Emails at Once:

• Start by downloading the software and running it as an administrator.
• To start the process, log in using your Outlook email address and password.
• Preview the details of the entered email.
• Now, select the folder you want to delete.
• Choose the PST from the drop-down list.
• Select the free-up server space and date filter checkbox to delete multiple emails at a time, as per your exact range of dates.
• Finally, click the Convert button to initiate the process.

Conclusion

This blog will help the reader to gain knowledge about How to Delete Multiple Emails in Outlook at once. Here we have described some manual methods that require a user to know about the Outlook application very well. Otherwise, a user will get stuck at some steps. There is an easy method that requires software named, Cigati Outlook backup tool, which automates the process and helps users acquire the result easily.