The Delegation Confidence Formula

Delegation can feel uncomfortable, especially when you’re used to taking ownership of tasks yourself. But if you want to grow as a leader—and help your team grow too—it’s time to let go and lead through others.

The Delegation Confidence Formula is a straightforward way to help leaders delegate effectively and feel confident doing it. Here’s how it works:

1. Start with the 70% Rule

Ask yourself: “Can this person perform the task at least 70% as well as I would?”

• If yes: Delegate it.
• If no: Determine what support, training, or resources they need to hit 70%, and then hand it off.

The 70% Rule keeps perfectionism from holding you back and recognizes that growth happens through experience—not by waiting until someone is “ready.”

2. Define the Outcome Clearly

Instead of focusing on how the task should be done, focus on the result you’re looking for. For example:

• Good: “The goal is a presentation with three solutions for the client.”
• Not So Good: “Make the presentation look exactly like mine.”

When the outcome is clear, people have the space to take ownership.

3. Set Decision-Making Boundaries

One common pitfall in delegation is leaving decision-making unclear. Be specific about:

1. What they can decide: “You’re free to determine the order of the presentation and the design style.”
2. What’s already decided: “The messaging and budget are finalized.”

This clarity avoids confusion and builds confidence.

4. Establish Guardrails

Outline any constraints while still giving them room to operate:

• “You’ll have 2 weeks for this task, and it needs to align with branding guidelines.”

5. Check In—Without Micromanaging

Set a midpoint review to guide progress, but avoid constant hovering:

• “Let’s touch base Wednesday to review your draft. It doesn’t need to be polished yet—just show me where you’re headed.”

This creates space for creativity while keeping you in the loop.

6. Reinforce and Reflect

Once the task is done, acknowledge what worked and provide constructive feedback:

• “You did a great job handling the visuals! Next time, let’s focus on refining the messaging earlier.”

Positive reinforcement builds trust and prepares them for bigger challenges down the line.

Try This Today

Delegation doesn’t have to be daunting. Start small. Look at your to-do list and find one task you can hand off. Then:

1. Apply the 70% Rule.
2. Define the outcome.
3. Clarify decision-making boundaries.
4. Set guardrails.
5. Check in.

Delegating isn’t about losing control—it’s about gaining the capacity to lead at a higher level. The more you delegate effectively, the stronger your team becomes—and the more impact you can have as a leader.

What’s your biggest challenge with delegation? Share your thoughts below—I’d love to hear from you!

#Leadership #Delegation #TeamSuccess