Dealing with the Print Spike!!!

Have you seen this before? Organizations starting business each day, there is always a spike in printing activity as shown in the graphic above. In most cases the hour of 8 am accounts for 15% to 20% of an organization daily print volume.

What problems does is cause? Multiple people standing around their default printer waiting for their document to print. This loss of production time can be a real issue with daily workflow. People picking-up the wrong documents creates the potential for distribution of confidential information and possible lawsuits. Documents that are never retrieved and left sitting on the output tray are a waste and costing organizations precious margin or budget dollars.

The solution: The ROI software offers an elegant, cost efficient, pull-printing solution that alleviates this congestion by giving office staff the choice of where they would like to release their print job. Using a PIN code or security card to release document ensures confidential information stays confidential and puts a stop to unclaimed documents.

Here’s what customers are saying: Prior to the acquisition of the ROI software, staff would have to send their print jobs to specific printers. Then they would have to wait for the printer to warm up, or wait for other staff members to print and copy documents before getting theirs. There was also the issue when sensitive, confidential documents were left on the printer for anyone to read or even take away. Since the installation of the ROI software, our staff has been able to print more effectively. They now have the ability to pick-up their documents from any printer in the building. They no longer have wait for their print jobs from a single designated machine, thereby allowing them to spend more time focused on their work."

Sounds too familiar: Let’s start to resolve this today. How many output devices does your organization have?