Day 23 - Sensitivity Labels in SharePoint Embedded

Sensitivity Labels in SharePoint Embedded offer an advanced method to bolster your governance strategy by leveraging the labels already configured in your tenant. These labels help protect sensitive information within your SharePoint Embedded containers, ensuring that data is accessed and shared based on how you have configured the label. By integrating these labels into SharePoint Embedded, organizations can ensure consistent application of policies, enhance compliance, and safeguard critical assets, ultimately fortifying their governance posture.

When to use it

In addition to using permissions and the SharePoint Embedded security model, Sensitivity Labels can further secure and protect your content.? For example, if you have an application that has external collaboration with vendors where they need to view policies.? Naturally you don’t want them to edit the policy.? By applying a sensitivity label that has been configured to restrict edit capabilities if you are an external user, those drafting the document can apply that sensitivity label allowing internal users to edit the policy but external users to view it.

How does it work

Sensitivity labels in Purview is a very large and complicated topic.? I’ll focus on those elements specific to SharePoint Embedded and how you can secure and protect content.

1. When creating or editing a sensitivity label, ensure the Groups & Sites is selected.? This will include SharePoint Embedded content stored in containers.

2. Select the user or group you want to configure permissions for.

3. Select the permission level for that group.

4. Assign the label to the document that has been uploaded to a SharePoint Embedded container.?

5. When an external user opens the document, notice that the ribbon is removed, sharing is disabled and all the user can do is view the document.