The Cost Burden of Traditional Scheduling

In an era where efficiency is paramount, traditional scheduling processes still dominate in many industries, particularly telematics. These systems, while functional, are labor-intensive and expensive, often leading to significant resource drain. This article unpacks the true cost burden of traditional scheduling and highlights the transformative benefits of automation through platforms like Techsbook.

The Cost of Traditional Scheduling

Scheduling installations involves multiple departments and external vendors, with labor hours adding up quickly. Here’s a breakdown of the estimated labor hours required per instance:

Labor Breakdown by Role

Total Labor Hours Per Instance: 7.5 hours

Labor Costs per Instance

Using average hourly wages for each role, here’s the estimated cost breakdown for one instance of the process:

Scaling the Costs

For companies handling high volumes of installations, these costs multiply rapidly. For example, at 5,000 orders annually:

• Labor Hours: 37,500 hours
• Total Labor Cost: $979,600

The Hidden Costs: AP and Support

Beyond scheduling labor, traditional processes incur additional costs in Accounts Payable (AP) management and post-installation support, further straining resources:

AP Management Costs

Support Costs

Total Costs Per Order: Traditional Process

Combining scheduling, AP, and support costs:

For 5,000 orders annually, this totals $1.88M–$3.73M in costs.

The Techsbook Solution: Automation That Works

Streamlined Scheduling

Techsbook eliminates manual scheduling by enabling customers to directly book services through its platform. This reduces scheduling labor to negligible levels (~$0 per order) and shrinks time from 2–3 days to just 10 minutes.

Reduced AP and Support Costs

• AP Management: Techsbook’s automated processes eliminate vendor communication and invoice handling, cutting AP costs by $130–$440 per order.
• Support: Fewer installation errors and an in-app feedback loop significantly reduce follow-up needs, lowering support costs to ~$50,000 annually.

Total Costs Per Order: Techsbook Process

With Techsbook, costs are reduced to:

For 5,000 orders annually, this totals ~$50,000, representing savings of up to $3.68M compared to the traditional process.

Annual Savings Comparison

The Financial Case for Automation

Techsbook offers a clear value proposition:

• 98% Reduction in Costs: By automating scheduling, AP, and support, companies save millions annually.
• Scalability Without Complexity: Businesses can handle more orders without adding headcount or increasing costs.
• Improved Customer Experience: Faster scheduling and fewer errors drive customer satisfaction and loyalty.

For telematics companies managing high installation volumes, Techsbook transforms operations into a lean, cost-efficient model. The time for automation is now—reduce costs, scale faster, and focus on growth.