Construction Admin Coordinator @ Portland, OR, ( Hybrid) ( Contract position with benefits )
Gundla Saikiran
Talent Acquisition Specialist | Senior Non IT Recruiter & HealthCare Recruiter @ Swift Strategic Solutions Inc
Position Title:? Construction Admin Coordinator Location:?Portland, OR, 97204 ( Hybrid)?
Job Type: Contract position with benefits?
Mode of Interview: onsite/ web?
Pay Rate:?USD$32.85/hr?
Job?Description
We are the program project management team, we have 8 PMs and support a wide variety of programmatic project work.? This coordinator would be in charge with fielding and directing RFIs as they come in, coordinating with our administration team to move work forward, communicate with our permitting team and provide feedback on how things are going. The coordinator will work directly with 1 PM who will set expectations for day to day work. The coordinator will also be helping working with? contractors and their work including quality, questions, RFIs, permitting, etc. ?Daily interaction with 2 PMs, weekly interaction with hiring manager, limited interaction with project team, and daily interaction with admin and permitting teams. Gaining access to our workorder management tools, learning all of the players and getting introductions, learning as much as possible about the challenges we have in the work and finding ways to support the work. ?Learning? standards and all of the players, it can be a little overwhelming but we will be supporting this person.
Roles & Responsibilities
The Construction Administrative Coordinator responsible for collecting and processing contractor-submitted information for construction projects. Ensures all required documentation is attached to work orders, validates permits and pre-requisites are satisfied, and interacts with Power BI dashboards and Tableau reports for accountability and project tracking. Supports program email management, facilitating communication between process owners and stakeholders. Provides general project team support, executing tasks within various PGE systems, such as Maximo, PGE's work order system of record, for efficient task management and data processing. Adaptable role, subject to change with the evolving needs of the program.
Preferred Qualifications
Preferred job skills: Any prior construction admin/project management or utility experience (especially in distribution operations) supporting construction execution and required permitting and documentation. OPUC, municipalities in Oregon, NESC standards, private communications, UG locates, easements and right of way experience desired. Brief Job Description: Clerical Support: 75%
? Collect and process contracted submitted forms using Microsoft Forms and Planner ? Heavy data entry and task management in work order management and scheduling systems ? Validates processing accuracy using dashboards and reports. ? Data clean up using dashboards and reports. ? Verify work order completion for accounting. Support Management of Group Mailbox: 20%
? Review, route and/or process emails for the team ? Insert and update work order management tasks associated with acquired information. ? Attach documentation acquired via email in a variety of systems. Task Management Process Documentation (5%) ? Maintain process instructions for contractor submittal forms ? Support training new staff on process instructions
Minimum Qualifications
Top 3 Must-Haves (Hard and/or Soft Skills):
1. Technology, this role will be in Outlook all day, working in our system of record, and coordinating with team and contractors. Must have good comfort level with Excel and Microsoft Office Suite.
2. Interpersonal skills are a must. We have constant interactions with the greater project team. We need professional and diplomatic communication skills. This needs to be coupled with patience and understanding.
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3. Willingness to follow up and ask questions over and over till you get the answers you need.
Top 3 Nice-To-Haves (Hard and/or Soft Skills)
1. Excel proficiency
2. RFI processing/management
3. Construction/construction project management experience
Education Requirements (Experience in Lieu of Degree): High school diploma plus 2+ years of experience in a progressive administrative support and secretarial positions, project administration, or equivalent combination of education and experience.
Required Skills
Construction Admin Coordinator
RFI
Work Authorization
Benefits