A Comprehensive Guide to RIBA Plan of Work 2020.

The RIBA Plan of Work, initiated in 1963, has evolved over the decades into a fundamental framework for architects and the wider construction industry. This article delves into the historical development of the RIBA Plan of Work and highlights the key features of the 2020 version, including the introduction of the 'Information Exchanges' taskbar.

The Origins of the RIBA Plan of Work

The RIBA Plan of Work was first introduced in 1963 by the Royal Institute of British Architects (RIBA) as a structured framework for architects to follow during construction projects. At its core, the plan was designed to provide a clear roadmap for architects, enabling them to navigate the complex and multifaceted process of building design and construction.

As the years passed, the RIBA Plan of Work gained recognition and acceptance within the construction industry, becoming a widely used tool that extended beyond its initial purpose. It was not only embraced by architects but also adopted by a broad spectrum of professionals involved in construction projects, including engineers, contractors, project managers, and clients.

The RIBA Plan of Work's Key Components

The RIBA Plan of Work is structured into stages, each of which corresponds to a particular phase in the life of a construction project. These stages are designed to capture the expected outcomes, core tasks, and information exchanges that occur at different points in a project's progression. The plan serves as a valuable guide for ensuring the efficient and organized execution of a construction project, from inception to completion.

RIBA Plan of Work 2020 Overview - Download here!

The 2020 Version of the RIBA Plan of Work

The 2020 version of the RIBA Plan of Work represents the latest iteration of this industry-standard framework. One notable addition in this version is the 'Information Exchanges' taskbar, introduced to enhance the management of information flow throughout the project's life cycle.

The RIBA Plan of Work 2020 is a widely recognized framework used in the construction and architecture industry to guide and manage the entire project lifecycle, from inception to the completion and use of a building. This comprehensive article will delve into the seven stages of the RIBA Plan of Work 2020, providing a detailed understanding of each stage, its objectives, and how it contributes to the successful completion of a construction project.

Stage 0: Strategic Definition

Stage 0 is the initial phase of the RIBA Plan of Work 2020, focusing on setting the project's strategic direction. It's all about making informed decisions that will shape the project's future. Key activities in this stage include assessing the pros and cons, analyzing project risks, and establishing the project budget. Site surveys and planning appraisals may also be conducted. The ultimate goal of Stage 0 is to recommend the best approach for delivering the client's requirements.

Stage 1: Preparation and Briefing

Stage 1 is about gathering and developing essential project information and creating a clear project brief. Feasibility studies are often carried out to explore the full range of briefing considerations and demonstrate that the spatial requirements can be accommodated on the site. It's important to note that this stage does not involve vetting or appraising design options. Rather, it's about ensuring that the project's spatial requirements align with the budget.

Stage 2: Concept Design

At Stage 2, the focus shifts to the conceptual design of the project. Architectural concepts are developed and iterated to accommodate inputs from the design team and specialist consultants. This stage is where the design takes shape, and coordination with project strategies becomes crucial. A Stage Report is prepared to capture all the design decisions. The cost plan should demonstrate that the proposals align with the project budget.

Stage 3: Spatial Coordination

Stage 3 is dedicated to detailed design studies and engineering analysis. Its primary goal is to validate the assumptions made during Stage 2 and add more detail to the design. However, it's important to note that the architectural concept should remain substantially unaltered. Any changes should be agreed upon via a change control procedure.

Stage 4: Technical Design

In Stage 4, the Responsibility Matrix defined in Stage 1 plays a critical role. It specifies whether the design team will deliver prescriptive or descriptive information for each building system. This stage ensures that the information provided is aligned with the project's procurement strategy. It's important to clarify who is responsible for designing building systems and manufacturing information, depending on the project's procurement method.

Stage 5: Manufacturing and Construction

Stage 5 involves the actual construction of the project. It's essential to determine who is responsible for addressing site queries, reporting on construction quality, inspecting the works, and monitoring progress. This could be the design team, a separate team, or a client team, depending on the project's setup. The Responsibility Matrix should provide clarity regarding roles and responsibilities.

Stage 6: Handover

After the building has been handed over, Stage 6 focuses on addressing any remaining defects as efficiently as possible. The Final Certificate is typically issued around twelve months after Practical Completion, marking the conclusion of the contractual involvement of the design and construction teams. However, tasks related to the handover process might need to commence during Stage 5, such as training users on the use of building systems.

Stage 7: Use

Stage 7 extends beyond the completion of construction. Some client teams continue to be closely involved during the building's operational phase, implementing facilities management and asset management strategies. Asset information, building manuals, and strategies are regularly updated. Additionally, the concept of a Digital Twin is explored for optimizing building operation and maintenance, as well as comparing predicted and actual performance.

The RIBA Plan of Work 2020 provides a structured and comprehensive framework for managing construction projects, from initial strategic decisions to the long-term use and maintenance of the building. Understanding and following each stage of the plan is essential for delivering successful projects that meet client requirements, adhere to budgets, and maintain high-quality standards throughout the project lifecycle. Whether you are an architect, contractor, or project manager, the RIBA Plan of Work 2020 serves as an invaluable guide for achieving project success.